Billing & Operations Coordinator

Service Tire Truck Center, Inc.; Town of Islip (NY); On-site; USD 32,000 - 45,000; Full time

Job summary

Service Tire Truck Center, Inc. is seeking an organized clerical professional to support branch operations. The role focuses on processing invoices, coordinating with departments, and handling customer communications to ensure timely billing processes.

Responsibilities include finalizing invoices within 48 hours, managing deposits, and maintaining accurate records in the Adam system. This on-site position requires attention to detail and strong basic computer skills.

Qualifications

• Ability to read and comprehend simple instructions, memos and correspondence.
• Ability to write simple correspondence.
• Ability to present information clearly in one-on-one, phone, or small group settings.
• Basic math skills: add, subtract, multiply, divide, and calculate rates and percentages.

Responsibilities

• Update and finalize all invoices for the branch within 48 hours of delivery or service.
• Collaborate with sales, tire service, warehouse, and mechanical service to gather information for invoicing.
• Communicate with customers to obtain purchase orders when needed.
• Answer and dispatch incoming phone calls and perform clerical tasks as requested.
• Monitor receivables and follow up with past due accounts.
• Prepare invoices for mailing and mail within 24 hours of delivery.
• Handle deposits from cash sales and maintain petty cash.
• Review accounts payable slips and vendor invoices before approval.
• Receive payments and process cash from sales and accounts receivable.
• Enter inventory receipts into the Adam system from vendor invoices.

Skills

Data entry

Phone handling

Communication

Arithmetic

Documentation

Education

One-year certificate from college or technical school

3-6 months related experience

Tools

Adam system

Credit card machine

Job description

Service Tire Truck Center, Inc. is seeking an organized clerical professional to support branch operations. The role focuses on processing invoices, coordinating with departments, and handling customer communications to ensure timely billing processes.

Responsibilities include finalizing invoices within 48 hours, managing deposits, and maintaining accurate records in the Adam system. This on-site position requires attention to detail and strong basic computer skills.