Billing & Invoicing Specialist

Fox Rothschild; Exton (PA); On-site; USD 38,000 - 52,000; Full time

Job summary

Fox Rothschild LLP seeks a Billing Coordinator to support the billing function for assigned practice areas and offices. You will review invoices for accuracy, prepare supporting documentation, and respond to inquiries while maintaining client guidelines and confidentiality.

In this role you will collaborate with Billing Specialists, attorneys, and finance teams to resolve issues, ensure timely billing, and maintain precise records.

Qualifications

• High School Diploma or equivalent required; Associate's Degree in accounting, finance, information technology or other qualitative field of study preferred.
• Minimum of two years' related experience at a law firm or legal department preferred.
• Strong communication skills and ability to handle confidential information.
• Proficiency in Microsoft Office Suite, Adobe, and time and billing software.
• Ability to manage multiple priorities in a deadline-driven, detail-oriented environment.

Responsibilities

• Assist with distribution of monthly Proformas and edits; initiate transfers, write-down requests, and markups; submit to Billing Specialist.
• Review finalized invoices for accuracy before sending to recipients.
• Provide supporting documentation as required and coordinate with clients.
• Respond to internal and external billing inquiries in a timely manner.
• Identify billing inaccuracies and work with personnel to resolve issues.
• Assist collection team, billing attorneys, and clients with resolution of unpaid invoices; act as liaison with clients.
• Ensure adherence to client guidelines and engagement letters; process refunds if needed.
• Maintain client and attorney billing notes in portal and review billing rates for compliance.

Skills

Multitasking

Communication skills

Detail-oriented

Organization

Client/customer service

Education

High School Diploma

Associate's Degree in accounting/finance/IT

Tools

Microsoft Office Suite

Adobe

Time and billing software

Job description

Fox Rothschild LLP seeks a Billing Coordinator to support the billing function for assigned practice areas and offices. You will review invoices for accuracy, prepare supporting documentation, and respond to inquiries while maintaining client guidelines and confidentiality.

In this role you will collaborate with Billing Specialists, attorneys, and finance teams to resolve issues, ensure timely billing, and maintain precise records.