Billing Coordinator: Invoices, Compliance & Client Service

Fox Rothschild; Sarasota (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Fox Rothschild LLP is seeking a Billing Coordinator in its Finance Department to support the billing function for assigned practice areas and offices. The role involves distributing Proformas, reviewing invoices for accuracy, and responding to billing inquiries.

The ideal candidate will have at least two years’ experience in a law firm or legal department, a High School Diploma (Associate’s degree preferred), and strong proficiency in MS Office, Adobe, and billing software.

Qualifications

• High School Diploma or equivalent required; Associate’s Degree in accounting, finance, information technology or related field preferred.
• Minimum of two years’ related experience at a law firm or legal department preferred.
• Proficiency in Microsoft Office Suite, Adobe and time-and-billing software.
• Ability to manage multiple priorities in a deadline-driven, detail-oriented environment with good judgment.

Responsibilities

• Distribute monthly Proformas and assist with edits in collaboration with attorneys.
• Review finalized invoices for accuracy before sending to recipients.
• Provide required supporting documentation and expense records as requested.
• Correspond with internal and external parties via email or mail to send invoices and reports.
• Respond promptly to billing inquiries and resolve discrepancies with appropriate personnel.
• Assist collections, billing attorneys, and clients with unpaid invoices and issues.
• Maintain client and attorney billing notes in the portal with confidentiality.

Skills

Time management

Communication

Attention to detail

Customer service

Education

High School Diploma or equivalent

Associate’s Degree preferred in accounting/finance/IT

Tools

Microsoft Office

Adobe Acrobat

Billing software

Job description

Fox Rothschild LLP is seeking a Billing Coordinator in its Finance Department to support the billing function for assigned practice areas and offices. The role involves distributing Proformas, reviewing invoices for accuracy, and responding to billing inquiries.

The ideal candidate will have at least two years’ experience in a law firm or legal department, a High School Diploma (Associate’s degree preferred), and strong proficiency in MS Office, Adobe, and billing software.