Legal Billing Specialist

Fox Rothschild; Philadelphia (Philadelphia County); On-site; USD 45,000 - 60,000; Full time

Job summary

Fox Rothschild LLP is seeking a Billing Coordinator within the Finance Department to support the billing function for assigned practice areas and offices. You will review invoices, gather documentation, and respond to billing inquiries while ensuring compliance with client guidelines.

The role requires handling multiple tasks in a fast-paced law firm environment, with emphasis on accuracy, confidentiality, and professional client service. Office-based role in Philadelphia with collegial teamwork.

Qualifications

• Ability to manage multiple priorities in a deadline-driven environment.
• Proficiency in Microsoft Office Suite, Adobe and time and billing software.
• Strong verbal and written communication skills; confidentiality is essential.
• Detail-oriented with excellent organizational skills and customer service orientation.

Responsibilities

• Distribute monthly Proformas and assist with editing; coordinate transfers and write-downs.
• Review finalized invoices for accuracy before sending.
• Provide supporting documentation and respond to billing inquiries promptly.
• Send invoices and reports to recipients via email or mail.
• Assist collections and resolve unpaid invoice issues with clients and attorneys.

Skills

Multitasking

Communication skills

Confidentiality

Detail-oriented

Customer service

Education

High School Diploma or equivalent

Associate’s Degree in accounting, finance, information technology or other qualitative field of study preferred

Tools

Microsoft Office Suite

Adobe

Time and billing software

Job description

Fox Rothschild LLP is seeking a Billing Coordinator within the Finance Department to support the billing function for assigned practice areas and offices. You will review invoices, gather documentation, and respond to billing inquiries while ensuring compliance with client guidelines.

The role requires handling multiple tasks in a fast-paced law firm environment, with emphasis on accuracy, confidentiality, and professional client service. Office-based role in Philadelphia with collegial teamwork.