Billing Coordinator: Precise Invoices & Client Liaison

Fox Rothschild LLP; Sarasota (FL); On-site; USD 40,000 - 60,000; Full time

Job summary

Fox Rothschild LLP is seeking a Billing Coordinator to support monthly billing for assigned practice areas and offices. You will review invoices, gather documentation, and help resolve billing issues while coordinating with the Finance team to meet client guidelines.

The role requires a high school diploma, with preferred associate degree and at least two years in a law firm setting. Strong MS Office skills and confidentiality are essential.

Qualifications

• High School Diploma or equivalent required; Associate's Degree in accounting, finance, information technology or related field preferred.
• Minimum of two years’ related experience at a law firm or legal department preferred.
• Proficiency in Microsoft Office Suite, Adobe and time and billing software.
• Ability to manage multiple priorities in a deadline-driven, detail-oriented environment.
• Strong verbal and written communication skills and high level of confidentiality.

Responsibilities

• Assist with distribution of monthly Proformas, reviewing and editing with attorneys, initiate transfers, write-downs, and markups.
• Review finalized invoices for accuracy before sending to recipients.
• Provide supporting documentation and respond to internal/external billing inquiries timely.
• Send invoices with required reports or spreadsheets via email or mail.
• Assist collection team and clients with resolution of unpaid invoices and discrepancies.
• Maintain client/attorney billing notes in portal and verify billing rates against agreements.

Skills

Multitasking

MS Office

Adobe

Time & Billing Software

Communication

Organization

Confidentiality

Customer Service

Data Entry

Education

High School Diploma or equivalent

Associate's Degree in accounting or finance

Tools

Microsoft Office Suite

Adobe Acrobat

Time Billing Software

Job description

Fox Rothschild LLP is seeking a Billing Coordinator to support monthly billing for assigned practice areas and offices. You will review invoices, gather documentation, and help resolve billing issues while coordinating with the Finance team to meet client guidelines.

The role requires a high school diploma, with preferred associate degree and at least two years in a law firm setting. Strong MS Office skills and confidentiality are essential.