Legal Billing & Invoicing Specialist

Fox Rothschild; Charlotte (NC); Vor Ort; USD 42.000 - 64.000; Vollzeit

Zusammenfassung

Fox Rothschild LLP is seeking a Billing Coordinator in its Finance Department to support billing for assigned practice areas and offices. The role focuses on accuracy of invoices, timely responses to inquiries, and coordination with attorneys and the Billing Specialists.

You will handle distribution of monthly proformas, prepare supporting documents, maintain client billing notes, ensure compliance with client guidelines, and assist with refunds and rate reviews.

Qualifikationen

• High School Diploma or equivalent required; Associate's Degree preferred.
• Minimum of two years' related experience at a law firm or legal department.
• Proficiency in Microsoft Office Suite, Adobe and time and billing software.
• Ability to manage multiple priorities in a deadline-driven environment.

Aufgaben

• Assist with distribution of monthly Proformas and edits with attorneys.
• Review finalized invoices for accuracy before sending.
• Provide required supporting documentation and expense documentation.
• Send invoices to recipients with reports via email or mail.
• Research and respond to billing inquiries in a timely manner.
• Identify billing inaccuracies and work with appropriate personnel to resolve issues.
• Assist Collections, billing attorneys, and clients with resolution of unpaid invoices.
• Serve as client/attorney liaison and coordinate with Finance teams.
• Review documents to ensure compliance with client guidelines and engagement terms.
• Assist with refund requests to clients as needed.
• Maintain billing notes in the client portal.
• Review billing rates against client agreements and rate increases.
• Review aged/unbilled work in process and provide status updates.
• Verify accuracy of billing records, notices and statements.
• Adhere to firm policies and maintain confidentiality.
• Work with other teams to accomplish tasks.

Kenntnisse

Multitasking

Attention to detail

Communication

Confidentiality

Organization

Ausbildung

Associate's Degree in accounting/finance or related field

Tools

Microsoft Office Suite

Adobe

Time and Billing Software

Jobbeschreibung

Fox Rothschild LLP is seeking a Billing Coordinator in its Finance Department to support billing for assigned practice areas and offices. The role focuses on accuracy of invoices, timely responses to inquiries, and coordination with attorneys and the Billing Specialists.

You will handle distribution of monthly proformas, prepare supporting documents, maintain client billing notes, ensure compliance with client guidelines, and assist with refunds and rate reviews.