Billing Coordinator — Law Firm Invoicing & Client Support

Fox Rothschild; Oklahoma City (OK); On-site; USD 40,000 - 55,000; Full time

Job summary

Fox Rothschild LLP's Finance Department seeks a Billing Coordinator to support the billing function for assigned practice area and/or office(s). You will distribute monthly Proformas, review invoices for accuracy, and prepare documentation for billing.

You will respond to billing inquiries, resolve discrepancies with staff and clients, assist collections, and maintain confidential notes in the portal while ensuring compliance with client guidelines and engagement terms.

Qualifications

• High School Diploma or equivalent required; Associate's Degree preferred.
• Minimum two years' related experience at a law firm or legal department preferred.
• Proficiency in Microsoft Office, Adobe, and time and billing software.

Responsibilities

• Distribute monthly Proformas and assist with editing and transfers.
• Review finalized invoices for accuracy before sending.
• Respond to billing inquiries promptly from internal and external parties.
• Identify billing inaccuracies and coordinate resolutions.
• Assist collections and clients with unpaid invoices and discrepancies.
• Maintain client and attorney billing notes in the portal.

Skills

Microsoft Office Suite

Adobe

Time and billing software

Communication skills

Organizational skills

Confidentiality

Education

High School Diploma or equivalent

Associate's Degree in accounting, finance, information technology or other qualitative field of study

Job description

Fox Rothschild LLP's Finance Department seeks a Billing Coordinator to support the billing function for assigned practice area and/or office(s). You will distribute monthly Proformas, review invoices for accuracy, and prepare documentation for billing.

You will respond to billing inquiries, resolve discrepancies with staff and clients, assist collections, and maintain confidential notes in the portal while ensuring compliance with client guidelines and engagement terms.