Billing & Invoicing Coordinator

Crystal Clean; Pomona (CA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health, Dental and Vision insurance

Wellness Program

Flexible Spending Accounts

Life Insurance

Long-Term Disability

Employee Assistance Program

Tuition Reimbursement

Job summary

Crystal Clean LLC is seeking an Accounting / Billing Administrative Assistant to support daily billing and accounting activities in Pomona, CA. You will review invoices, manifests, and vendor bills, ensuring accuracy and timely processing, while maintaining organized records and clear communication with internal teams.

The ideal candidate is detail oriented, organized, and capable of managing multiple priorities to meet daily deadlines, with proficiency in Microsoft Office and basic billing

Qualifications

• Must have strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize and manage multiple tasks and deadlines.
• Strong communication and follow-up skills.
• Ability to identify discrepancies and resolve issues effectively.
• Basic understanding of invoicing, billing, and accounting principles.
• Proficiency with Microsoft Office and email.
• Ability to learn company-specific software and systems.

Responsibilities

• Review invoices and customer manifests for accuracy and completeness.
• Verify services, quantities, pricing, item codes, and billing details.
• Identify discrepancies and coordinate corrections with the appropriate department.
• Ensure invoices are supported by required documentation before billing.
• Follow up on outstanding vendor bills and related documentation.
• Maintain organized electronic and physical billing records.

Skills

Attention to detail

Organizational skills

Time management

Communication skills

Billing/invoicing knowledge

Microsoft Office

Education

High School diploma or equivalent

Job description

Crystal Clean LLC is seeking an Accounting / Billing Administrative Assistant to support daily billing and accounting activities in Pomona, CA. You will review invoices, manifests, and vendor bills, ensuring accuracy and timely processing, while maintaining organized records and clear communication with internal teams.

The ideal candidate is detail oriented, organized, and capable of managing multiple priorities to meet daily deadlines, with proficiency in Microsoft Office and basic billing