Administrative Assistant

Blue Streak Llc; West Palm Beach (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

401(k)

Job summary

Blue Streak Llc is actively seeking a detail-oriented Administrative Assistant in West Palm Beach, FL. In this crucial role, you will handle invoices, maintain billing records, and ensure efficient transaction processing. Exceptional organizational and multitasking skills are essential as you will collaborate with various departments to ensure accurate billing information.

The ideal candidate must have proven experience in a billing admin role and proficiency in MS Office. Join us and play a vital role in our ongoing success!

Qualifications

• Proven experience as a billing admin or in a similar role.
• Proficiency in MS Office (especially Excel) and Outlook. Pivot tables are a plus.
• Unmatched attention to detail and a steadfast commitment to accuracy.
• Exceptional organizational and multitasking skills vital for a fast-paced environment.

Responsibilities

• Prepare and manage invoices.
• Verify accuracy of billing data and resolve discrepancies.
• Maintain comprehensive records of billing transactions.
• Address and resolve billing inquiries and disputes.
• Follow up on outstanding invoices and monitor payments.
• Collaborate with other departments regarding billing information.
• Process refunds, credits, or adjustments.
• Generate reports on billing activity.

Skills

Attention to detail

Communication skills

Organizational skills

Proficiency in MS Office

Job description

We are actively seeking a detail-oriented and dependable Administrative Assistant to strengthen our team. In this critical role, you will take charge of generating invoices, maintaining precise billing records, and ensuring all transactions are processed efficiently and on time along with other office duties. Your expertise will be vital in managing our accounts receivable and supporting our team.

Key Responsibilities

• Prepare and manage invoices.
• Verify the accuracy of billing data and resolve any discrepancies promptly.
• Maintain comprehensive records of billing transactions to ensure accuracy.
• Address and resolve billing inquiries and disputes with contractors effectively.
• Proactively follow up on outstanding invoices and monitor payment statuses to secure timely collections.
• Collaborate with other departments to guarantee the integrity of all billing information.
• Process refunds, credits, or adjustments as needed with precision.
• Generate insightful reports on billing activity and assist in month-end closing.
• Permit submissions.
• Other Office duties as needed

Qualifications

• Proven experience as a billing admin or in a similar role.
• Proficiency in MS Office (especially Excel) and Outlook. Pivot tables are a plus.
• Unmatched attention to detail and a steadfast commitment to accuracy.
• Exceptional organizational and multitasking skills vital for a fast-paced environment.
• Strong communication and interpersonal abilities to foster collaboration.

Join us now and play a pivotal role in our success! Your contributions are essential to our continued growth.

Job Type: Full-time

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• 401(k)