Administrative Assistant

Blue Streak LLC 1; West Palm Beach (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Life insurance

Paid time off

Vision insurance

401(k)

Job summary

Blue Streak LLC 1 in West Palm Beach, Florida is seeking a detail-oriented Administrative Assistant to manage invoices and maintain accurate billing records. This full-time role involves addressing billing inquiries, processing transactions, and collaborating with teams to ensure smooth office operations.

The ideal candidate will possess strong organizational skills, proficiency in MS Office, and a commitment to accuracy. Benefits include health insurance, life insurance, paid time off, and a 401(k).

Qualifications

• Proven experience as a billing admin or in a similar role.
• Proficiency in MS Office (especially Excel) and Outlook; pivot tables are a plus.
• Unmatched attention to detail and a steadfast commitment to accuracy.
• Exceptional organizational and multitasking skills vital for a fast-paced environment.
• Strong communication and interpersonal abilities to foster collaboration.

Responsibilities

• Prepare and manage invoices.
• Verify accuracy of billing data and resolve discrepancies promptly.
• Maintain comprehensive records of billing transactions.
• Address and resolve billing inquiries and disputes effectively.
• Proactively follow up on outstanding invoices.

Skills

Billing administration

MS Office expertise

Attention to detail

Organizational skills

Communication skills

Job description

We are actively seeking a detail-oriented and dependable Administrative Assistant to strengthen our team. In this critical role, you will take charge of generating invoices, maintaining precise billing records, and ensuring all transactions are processed efficiently and on time along with other office duties. Your expertise will be vital in managing our accounts receivable and supporting our team.

Key Responsibilities

• Prepare and manage invoices.
• Verify the accuracy of billing data and resolve any discrepancies promptly.
• Maintain comprehensive records of billing transactions to ensure accuracy.
• Address and resolve billing inquiries and disputes with contractors effectively.
• Proactively follow up on outstanding invoices and monitor payment statuses to secure timely collections.
• Collaborate with other departments to guarantee the integrity of all billing information.
• Process refunds, credits, or adjustments as needed with precision.
• Generate insightful reports on billing activity and assist in month-end closing.
• Permit submissions.
• Other Office duties as needed

Qualifications

• Proven experience as a billing admin or in a similar role.
• Proficiency in MS Office (especially Excel) and Outlook. Pivot tables are a plus.
• Unmatched attention to detail and a steadfast commitment to accuracy.
• Exceptional organizational and multitasking skills vital for a fast-paced environment.
• Strong communication and interpersonal abilities to foster collaboration.

Job Type: Full-time

Benefits

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance
• 401(k)