Billing Intern

Media Works; Baltimore (MD); On-site; USD 21,000 - 25,000; Part time

Job summary

Media Works is seeking a part-time Billing Coordinator to assist with processing media invoices and supporting the billing team. You will perform manual data entry, prepare invoice packets, and help ensure timely payments across client accounts.

The role also involves coordinating with account teams and maintaining billing records. Strong attention to detail and proficiency in Excel are required, along with good written and verbal communication.

Qualifications

• Ability to prioritize and handle multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong attention to detail and basic math skills.

Responsibilities

• Manual data entry of media invoices.
• Create media invoice packets using Excel and PDF editor.
• Submit billing packets for payment within monthly deadlines.
• Communicate with billing department on project status.
• Format revisions for monthly digital billing within deadlines.
• Data entry of payment/billing information into Excel for all clients.
• Check all invoice details and resolve discrepancies with the billing team.
• Occasionally request invoices from reps and track progress.

Skills

Multitasking

Attention to detail

Verbal communication

Independent worker

Tools

Microsoft Excel

PDF editor

Microsoft Office

Job description

Billing Coordinator

Media Works LTD, a highly-respected, fast paced, energetic strategic media agency in Baltimore, MD is looking to fill the role of Billing Intern. We deliver digital and offline media solutions for brands across the country.

We are looking for a billing intern to assist with managing media bills and work with agency account teams to collect client media invoices, check for accuracy and submit for payment. This role will also include basic administrative assistant responsibilities.

Essential Duties/Responsibilities:

• Manual data entry of media invoices.
• Creating media invoice packets using excel and PDF editor.
• Submit billing packets for payment within strict monthly deadlines.
• Communicate with our billing department on the status of assigned billing projects.
• Format revisions for monthly digital billing within strict deadlines.
• Data entry of payment/billing information into excel for all clients.
• Accountable for checking all details of invoices, finding any discrepancies and bringing them to the attention of billing team members.
• Occasionally responsible for requesting invoices from reps, tracking progress on the requests, and following up as necessary.
• Other duties as assigned.
  

Experience, Education and Skills:

• Ability to prioritize and handle multiple tasks in a fast paced work environment
• Experience with Microsoft Office Tools with proficiency in Microsoft Excel
• Excellent written and verbal communication skills
• Ability to work independently and on a team
• Strong attention to detail and simple math skills

Physical Requirements:

• Must be able to be in a stationary position for long periods of time.
• Must be able to operate computer keyboards
• Must be able to read computer screens.

Media Works is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We provide reasonable accommodation to individuals who have a disability and meet the skill, experience, education, and other job-related requirements of the role to allow the individual to perform the essential functions of the job.

Job Type: Part-time

Salary: $15/hr

Expected hours: 15 per week