Billing Coordinator

Research And Developement Industries Inc; New York (NY); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Group Medical, Dental, Vision, Life

Retirement Savings Program

PSL

Job summary

Research And Developement Industries Inc. in New York, NY is seeking a Billing Coordinator to support day-to-day billing, invoice processing, and vendor management for a marketing organization serving streaming media services.

The role handles 50+ invoices monthly totaling over $20 million, onboards 30+ vendors, resolves discrepancies, and collaborates with marketing, finance, legal, and other teams to ensure accurate billing and timely forecasts. This is a 9-month onsite assignment.

Qualifications

• 1-2 years of experience with invoice processing and/or billing, Accounts Payable, or Collections.
• Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field.
• Proficiency with G Suite or Microsoft Office Suite.
• Proficiency with Google Sheets or Microsoft Excel, including VLOOKUP, pivot tables, and formulas, with the ability to analyze large spreadsheets and compare information against platform reporting to verify expenses, media activity, and payments.
• Prior entertainment or media industry experience is preferred.
• Prior experience supporting a marketing function is preferred.
• Experience with Oracle Fusion is preferred.
• Experience with SAP is preferred.
• Experience working within a large or enterprise-sized organization is preferred.

Responsibilities

• Maintain billing trackers and process and follow 50+ monthly invoices through fulfillment and payment, totaling more than $20 million, while tracking payments and ensuring vendor data is accurate.
• Onboard 30+ vendors and ensure onboarding protocols keep platforms active and avoid suspension.
• Collaborate with vendors and internal teams to resolve billing discrepancies, onboarding requests, and payment issues; respond to inquiries.
• Partner with marketing, media strategy, finance, sourcing, and other teams to ensure proper billing processes and forecasts.
• Identify and implement process improvements for onboarding and invoicing; communicate policy changes and coordinate with partners.

Skills

Invoice processing

Billing experience

Accounts Payable

Collections

Marketing support

Large organizations experience

Excel skills

Google Sheets

Education

Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or related field

Tools

G Suite

Microsoft Office Suite

Oracle Fusion

SAP

Job description

Billing Coordinator PMOUNTJP00001538

• Hourly pay: $30/hr
• Worksite: Leading digital streaming network (New York, NY 10036 - Onsite)
• W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL
• 40 hours/week, 9 Month Assignment

A leading digital streaming network seeks a Billing Coordinator to support day-to-day billing, invoice processing, vendor management, and financial operations for a marketing organization supporting streaming media services.

Billing Coordinator Responsibilities:

• Maintain billing trackers and financial documents, process and follow 50+ monthly invoices through fulfillment and payment, totaling more than $20 million, while tracking payments, evaluating delays, and ensuring vendor information, including payment terms, banking details, and contacts, remains accurate and current.
• Manage and onboard 30+ vendors, including onboarding new media vendors through the organization's vendor platform; ensure required protocols are followed, and digital marketing platforms remain active and avoid suspension.
• Work with vendors and internal teams to resolve billing discrepancies, onboarding requests, payment and remittance issues, net-term changes, profile management, and other ad hoc inquiries, troubleshoot issues and respond to emails and requests.
• Partner with marketing, media strategy, financial planning and analysis, sourcing, procure-to-pay, business and legal affairs, global business services, and other internal teams to ensure billing processes are followed, required information is accurately communicated, monthly estimated spend is communicated, expenses are confirmed, and MACS financial forecasts are supported.
• Identify and implement process improvements for vendor onboarding and invoicing, communicate policy changes, initiate meetings with internal and external partners as needed, and support billing and vendor operations.

Billing Coordinator Qualifications:

• 1-2 years of experience with invoice processing and/or billing, Accounts Payable, or Collections.
• Bachelor's degree in Finance, Accounting, Business Administration, Marketing, or a related field.
• Proficiency with G Suite or Microsoft Office Suite.
• Proficiency with Google Sheets or Microsoft Excel, including VLOOKUP, pivot tables, and formulas, with the ability to analyze large spreadsheets and compare information against platform reporting to verify expenses, media activity, and payments.
• Prior entertainment or media industry experience is preferred.
• Prior experience supporting a marketing function is preferred.
• Experience with Oracle Fusion is preferred.
• Experience with SAP is preferred.
• Experience working within a large or enterprise-sized organization is preferred.

Shift:

• 9:30 AM to 6:30 PM.