Media Finance Coordinator

McGarrah Jessee; Austin (TX); Remote; USD 60,000 - 90,000; Full time

Job summary

McGarrah Jessee is seeking a remote finance partner to support Media Planning and Buying teams with billing, vendor invoices, budgets, and reconciliation. You will manage Accounts Payables, track variances, and communicate financial issues clearly to cross-functional colleagues.

The role involves coordinating billing approvals, preparing client media billing, and supporting internal audits. Strong Excel/Sheets skills and familiarity with Mediaocean are valued.

Qualifications

• Experience with Mediaocean platforms; Prisma is a plus but not required.
• Proficiency in Microsoft Excel or Google Sheets.

Responsibilities

• Serve as a day-to-day finance contact for billing, vendor invoices, budgets, and reconciliation status.
• Manage Accounts Payables to facilitate accurate vendor-invoice processing and discrepancy resolution.
• Participate in recurring account financial meetings and provide updates on billing status and variances.
• Escalate budget risks, billing delays, discrepancies, and process-control issues to management.
• Prepare recurring budget-versus-actual reports for Media & Finance leadership.

Skills

Excel/Sheets

Mediaocean Prisma (optional)

Tools

Mediaocean Prisma

Job description

What you'll be doing:

Cross-functional partnership

• Serve as a day-to-day finance contact for Media Planning and Buying teams regarding billing, vendor invoices, budgets, and reconciliation status.
• Manage the Accounts Payables to facilitate accurate vendor-invoice processing and discrepancy resolution.
• Participate in recurring account financial meetings and provide updates on billing status, missing invoices, budget variances, and open reconciliation items.
• Communicate financial issues clearly and professionally to colleagues who may not have a finance or accounting background.
• Escalate material budget risks, billing delays, unreconciled balances, and process-control issues to the appropriate manager.
• Support internal, client, and external audit requests by retrieving billing, reconciliation, order, and approval documentation.
• Prepare recurring budget-versus-actual reports for Media & Finance leadership.

Vendor Invoice Reconciliation

• Ensure reconciled vendor invoices are processed within established payment and client-billing deadline communicated from Client Media teams
• Reconcile vendor invoices against executed media activity.
• Work with Client Media teams to confirm that vendor invoices are assigned to the correct client, campaign, estimate, product, media channel, and accounting period.
• Help to Identify missing, duplicate, incorrectly coded, or disputed vendor invoices.
• When needed, Partner with media buyers, vendors to aid in researching any quantity, timing, coding, or delivery discrepancies.
• Support Media Client teams to track vendor credits, make goods, invoice revisions, billing adjustments, and disputed amounts through final resolution.

Client Media Billing

• Coordinate billing approvals with Media Planning and Buying Client teams.
• Prepare accurate and timely client media billing in accordance with approved media plans, client authorizations, billing schedules, and contractual requirements.
• Validate billing amounts against Media Client teams approved budgets, media orders, campaign periods
• Respond to routine internal and client-team questions regarding media invoices, billing status, and supporting documentation..
• Maintain a detailed billing calendar and tracker documenting invoices prepared, submitted, approved, billed, held, or requiring additional support.
• Identify potential billing delays, missing approvals, insufficient documentation, to escape.

Skills:

• Experience with Mediaocean platforms- including Prisma, - is ideal but not required.
• Proficiency in Microsoft Excel or Google Sheets.

This is a remote position.