Media Billing Specialist- Part- Time

Intertrend; Long Beach (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Intertrend is seeking a Media Billing Specialist to serve as a liaison between the Accounting and Media teams. The role focuses on billing administration, invoicing in MediaOcean Prisma/Spectra, and preparing client billing packages to support timely payments to media vendors.

You will coordinate with internal teams for reconciliations, resolve invoice discrepancies, and maintain media buys and IOs. Strong attention to detail and proficiency in Microsoft Office are required.

Qualifications

• Strong focus on accuracy and timely delivery.
• Experience with media billing processes and reconciliations preferred.
• Excellent written and oral communication skills.

Responsibilities

• Reconcile and input media invoices into MediaOcean Prisma/Spectra and the accounting system (C&P).
• Prepare media billing packages for clients, including backups and summary reports.
• Coordinate with internal teams to resolve invoice discrepancies and ensure timely payments.
• Generate and review insertion orders (Print/TV/Radio) and follow up with media vendors as needed.
• Organize media department resources and respond to internal department requests promptly.

Skills

Attention to detail

Billing reconciliation

Communication skills

Team player

Microsoft Office

Tools

MediaOcean Prisma

Job description

The Media Billing Specialist will serve as a liaison and support between theAccounting and Media teams in a responsive, efficient, effective, andaccurate manner, providing billing administrative duties and acting as acentralized billing contact for all assigned media billing accounts (bothlinear and digital).Primary responsibilities include reconciling and inputting media invoicesinto the company's Media Planning and Buying software (MediaOcean:Prisma and Spectra) and working to resolve any invoice discrepancies.In addition, the Media Billing Specialist will be responsible for preparing allmedia billing packages required by clients in order to process and releasepayment to media vendors. This includes hardcopy backups and billingsummary reports.

Job Duties and Responsibilities:

• Gather and enter all media invoices into the company media accounting system (MediaOcean: Prisma/Spectra) in order to align with the accounting system (C&P).

• Coordinate closely with internal and external teams in performing reconciliations, discrepancies resolution, and billing adjustments.

• Assist planners and accounting teams by gathering requested information for reporting and audits.

• Generate insertion orders (Print/TV/Radio) via Prisma and review for accuracy before sending IOs to media vendors.

• Follow up / contact media vendor reps to confirm/accept IOs when necessary.

• Gather advertising material deadlines and submission instructions for internal account service teams and production when needed.

• Organize and maintain media department resources to include insertion orders, traditional and digital buys, and traffic (when applicable); and file incoming media invoices, media kits, and media sponsorships into the media library.

• Respond to requests from various departments within the agency in a timely manner.

• Provide excellent service and overall communications to internal teams and media partners.

• Perform other billing-related and media buying duties as assigned.

Knowledge, Skills, and Abilities:

• Strong ability to focus on accuracy, attention to detail, and timely delivery.

• Knowledge of MediaOcean, especially Prisma, is a big plus.

• Ability to prioritize workload and manage multiple tasks simultaneously.

• Ability to work with a team, projecting an upbeat, positive approach.

• Possess excellent written and oral communication skills.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) is required.