Billing Coordinator

Liberty Personnel Services, Inc.; New York (NY); Ibrido; USD 70.000 - 75.000; Tempo pieno

Descrizione del lavoro

Liberty Personnel Services, Inc. is recruiting a Legal Billing Coordinator for Midtown NYC. This role supports a global law firm, handling the full billing cycle for multiple clients and attorneys.

You will review time entries, prepare invoices, and ensure compliance with client agreements and ethical standards. You will also submit invoices electronically, resolve discrepancies, and monitor accounts receivable while collaborating with attorneys and clients.

Competenze

• Bachelor's degree preferred in business/admin or related field.
• Experience in legal billing within high-volume environments.
• Proven expertise across all aspects of the billing process, from time entries to collections.

Mansioni

• Manage full billing cycle for assigned attorneys and clients.
• Review and code time entries for accuracy and firm guidelines.
• Prepare and proof invoices; ensure compliance with client agreements and ethics rules.
• Submit invoices electronically and follow up on approvals/payments.
• Investigate and resolve billing discrepancies and client inquiries.
• Monitor accounts receivable; address overdue invoices and coordinate with attorneys/clients.
• Provide support to attorneys and staff on billing matters.
• Stay current on legal billing regulations and best practices.
• Use billing software proficiently and adapt to related tech.

Conoscenze

Legal billing

Billing accuracy

Communication skills

Formazione

Bachelor's degree in Business Administration, Accounting, or related field

Strumenti

3E

Elite

Aderant

Microsoft Office Suite

Descrizione del lavoro

Legal Billing Coordinator - Midtown NYC - $70-75k- Hybrid

Prior/current law firm/legal billing experience is required!!!! 3E, Elite or Aderant software experience is required.

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients, including:
• Reviewing and coding time entries for accuracy and adherence to firm guidelines.
• Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
• Submitting invoices electronically and following up on timely approvals and payments.
• Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
  • Identifying and addressing overdue invoices promptly and professionally.
  • Collaborating with attorneys and clients to resolve collection issues.
  • Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST Have Prior/current Law Firm/legal Billing Experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in 3E, Elite or Aderant legal billing software, Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.