Billing Coordinator

DNA Partners; New York (NY); On-site; USD 90,000 - 105,000; Full time

Job summary

DNA Partners in Midtown Manhattan seeks a Billing Coordinator to partner with attorneys and practice groups on the full billing cycle, ensuring accuracy and timely invoices. You will handle proforma generation, invoice reviews, and final billing while addressing discrepancies and client inquiries.

The role requires strong Excel/Word skills, familiarity with billing principles, and experience with legal billing systems. Growth opportunities and a collaborative finance team await.

Qualifications

• Bachelor's degree or a minimum of 2 years of billing, accounting, or finance experience.
• Strong proficiency in Microsoft Excel and Word.
• Working knowledge of accounting principles related to billing, revenue recognition, and accounts receivable.
• Excellent analytical, mathematical, and problem-solving abilities.
• Exceptional attention to detail and organizational skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Prior law firm or professional services billing experience strongly preferred.
• Experience with 3E, eBilling Hub, Elite, or other legal billing systems is a plus.
• Strong communication and interpersonal skills, with the ability to build effective relationships across departments.

Responsibilities

• Partner with attorneys and practice groups to manage all aspects of the billing cycle, including proforma generation, invoice review, revisions, and final billing
• Prepare and distribute accurate monthly invoices in accordance with client agreements, billing protocols, and Outside Counsel Guidelines
• Review billing activity to ensure compliance with firm policies and client requirements
• Research, analyze, and resolve billing discrepancies, client inquiries, and invoice-related issues
• Process electronic invoices through various eBilling platforms and proactively address invoice rejections, reductions, or submission errors
• Generate and distribute billing reports, timekeeper summaries, and rate-related reports for attorneys and firm leadership
• Collaborate closely with eBilling, Accounts Receivable, Cash Applications, Pricing, Client Arrangements, and Revenue Management teams to support revenue collection and billing efficiency
• Maintain accurate billing records while identifying opportunities to improve billing processes and client service

Skills

Excel

Word

Accounting principles

Analytical abilities

Attention to detail

Organizational skills

Multitasking

Communication skills

Interpersonal skills

Deadline-driven

Education

Bachelor's degree or 2 years experience

Tools

3E

eBilling Hub

Elite

Job description

A premier national law firm is seeking a Billing Coordinator to join its Midtown Manhattan office. This is an excellent opportunity for a detail-oriented billing professional who enjoys partnering with attorneys, managing complex client billing requirements, and contributing to the firm's overall financial operations.

The ideal candidate will have strong analytical skills, a customer-service mindset, and experience navigating law firm billing processes while ensuring accuracy, compliance, and timely invoice delivery.

Key Responsibilities:

As a key member of the Finance and Accounting team, you will:

• Partner with attorneys and practice groups to manage all aspects of the billing cycle, including proforma generation, invoice review, revisions, and final billing
• Prepare and distribute accurate monthly invoices in accordance with client agreements, billing protocols, and Outside Counsel Guidelines
• Review billing activity to ensure compliance with firm policies and client requirements
• Research, analyze, and resolve billing discrepancies, client inquiries, and invoice-related issues
• Process electronic invoices through various eBilling platforms and proactively address invoice rejections, reductions, or submission errors
• Generate and distribute billing reports, timekeeper summaries, and rate-related reports for attorneys and firm leadership
• Collaborate closely with eBilling, Accounts Receivable, Cash Applications, Pricing, Client Arrangements, and Revenue Management teams to support revenue collection and billing efficiency
• Maintain accurate billing records while identifying opportunities to improve billing processes and client service

Job Qualifications:

Qualified candidates will possess:

• Bachelor's degree or a minimum of 2 years of relevant billing, accounting, or finance experience
• Strong proficiency in Microsoft Excel and Word
• Working knowledge of accounting principles related to billing, revenue recognition, and accounts receivable
• Excellent analytical, mathematical, and problem-solving abilities
• Exceptional attention to detail and organizational skills
• Ability to manage multiple priorities in a deadline-driven environment
• Prior law firm or professional services billing experience strongly preferred
• Experience with 3E, eBilling Hub, Elite, or other legal billing systems is a plus
• Strong communication and interpersonal skills, with the ability to build effective relationships across departments

Why Join This Firm?

• Opportunity to work with a nationally recognized law firm and sophisticated client base
• Collaborative and supportive accounting and finance team
• Exposure to complex legal billing arrangements and high-value client accounts
• Competitive compensation package ranging from $90,000 to $105,000
• Professional development and long-term career growth opportunities
• Prime Midtown Manhattan location