Billing Coordinator at WhiteCap Search, New York, NY

Neolife Updates; New York (NY); Vor Ort; USD 80.000 - 90.000; Vollzeit

Zusammenfassung

WhiteCap Search is seeking a detail-oriented Billing Coordinator in New York, NY to own the end-to-end client billing workflow within a legal services environment.

This full-time role offers a salary range of USD 80,000–90,000 per year and requires a Bachelor's degree with at least 3 years in billing, preferably in a law firm or professional services setting.

Qualifikationen

• 3+ years of billing experience, preferably in a law firm or professional services.
• Proficient in Elite or Aderant billing systems and Microsoft Excel.
• Bachelor's degree in Accounting, Finance, or Business required or preferred.

Aufgaben

• Manage end-to-end client billing process with accuracy and efficiency.
• Review matter setup for compliance and correct billing details.
• Submit and track e-bills, resolving rejections or discrepancies.
• Collaborate with attorneys, clients, and collections team to support billing operations.
• Prepare billing forecasts, budgets, and ad hoc financial reports.
• Serve as primary resource for all billing-related inquiries.

Kenntnisse

Excel

Billing systems (Elite/Aderant)

Attention to detail

Ausbildung

Bachelor's degree in Accounting/Finance/Business

Tools

Elite

Aderant

Jobbeschreibung

WhiteCap Search is seeking a detail-oriented Billing Coordinator to join its Healthcare Partners division in New York, NY. This full-time role offers a verified salary range of USD 80,000 – 90,000 per year and the opportunity to own the end-to-end client billing workflow within a legal services environment.

Billing Coordinator at WhiteCap Search: Role Overview

This position is central to maintaining financial accuracy and operational efficiency. The successful candidate will manage the complete billing lifecycle — from matter setup through invoice submission and discrepancy resolution — while collaborating closely with attorneys, clients, and the collections team.

Key Responsibilities

• Manage the end-to-end client billing process with a focus on accuracy and efficiency.
• Review matter setup to ensure compliance and correct billing details.
• Submit and track e-bills, promptly resolving any rejections or discrepancies.
• Collaborate with attorneys, clients, and the collections team to support seamless billing operations.
• Prepare billing forecasts, budgets, and ad hoc financial reports.
• Serve as the primary resource for all billing-related inquiries.

Qualifications & Requirements

• Experience: Minimum 3 years in billing, preferably within a law firm or professional services setting.
• Technical Skills: Proficiency with legal billing systems such as Elite or Aderant, along with Microsoft Excel.
• Education: Bachelor's degree required; concentrations in Accounting, Finance, or Business are preferred.

Application Tips for Legal Billing Professionals

• Highlight system expertise: Explicitly name the billing platforms you have used (Elite, Aderant, or similar) on your resume, as automated ATS filters often scan for these specific keywords.
• Quantify your impact: Mention metrics such as the volume of invoices processed monthly or the percentage by which you reduced billing rejections.
• Showcase Excel proficiency: Reference specific functions relevant to financial reporting, such as pivot tables, VLOOKUP, and conditional formatting.
• Leverage industry networks: Engage with legal operations groups on LinkedIn or platforms like the Association of Legal Administrators (ALA) to demonstrate active involvement in the legal services sector.

Equal opportunity employer: all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.