Billing Coordinator

The Phoenix Group; New York (NY); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A prestigious law firm in New York is seeking a Billing Coordinator to manage all aspects of client billing. This role requires strong analytical skills, exceptional customer service, and the ability to handle multiple tasks independently. The ideal candidate will have a Bachelor's Degree in Business, Accounting, or Finance, and experience with billing software. The successful individual will join a supportive team and contribute to a diverse workplace.

Responsibilities

• Review matter setups for accurate coding and adherence to billing guidelines.
• Provide budgets and ad hoc reports to clients and management.
• Process invoices including generating proformas and LEDES files.
• Follow up on overdue invoices by communicating with attorneys and clients.
• Submit e-bills and resolve any issues regarding payments.
• Serve as the primary contact for billing-related inquiries.

Skills

Analytical skills

Customer service

Interpersonal skills

Written communication

Verbal communication

Self-motivated

Task management

Education

Bachelor's Degree in Business, Accounting, or Finance

Tools

Elite

Aderant

3E

MS Suite (Excel)

Job description

Base pay range

$80,000.00/yr - $90,000.00/yr

Our client, a prestigious law firm, is seeking a Billing Coordinator to join their team in New York.

Position Summary

Reporting to the Billing Supervisor in the New York office, the Billing Coordinator will handle all aspects of client billing, including reviewing and implementing client guidelines and special billing arrangements. The role requires strong analytical and critical thinking skills, exceptional customer service, and excellent interpersonal abilities. Candidates must possess strong written and verbal communication skills, be self-motivated, capable of working independently, and able to manage multiple tasks. Flexibility for overtime is required.

Responsibilities

• Review matter setups to ensure accurate coding and adherence to client billing guidelines, including rates, task codes, and e-billing requirements. Collaborate with timekeepers, assistants, e-billing vendors, and clients as needed.
• Provide budgets, billing forecasts, and ad hoc reports to clients and management.
• Process client invoices, including generating proformas, editing narratives, applying task codes, and creating LEDES files.
• Follow up on overdue invoices by communicating with attorneys, clients, and the Director of Collections.
• Submit e-bills, resolve rejections or adjustments, and ensure invoices are paid by working through eHub and various e-billing platforms.
• Serve as the primary point of contact for all billing-related inquiries and concerns for assigned attorneys, clients, and management.

Requirements

• Bachelors Degree in Business, Accounting, or Finance.
• Experience with Elite, Aderant, and/or 3E.
• Experience with MS Suite, particularly Excel.

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Law Practice

Benefits

• Medical insurance
• Vision insurance
• 401(k)