Billing Coordinator, Elite OR Aderant

Plona Partners; Boston (MA); On-site; USD 75,000 - 95,000; Full time

Job summary

Plona Partners is seeking a Senior Billing Coordinator in our Finance Department to manage the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. You will produce invoices for clients with complex billing arrangements while adhering to client terms and outside counsel guidelines.

Responsibilities include ensuring guidelines are documented, addressing rejected invoices, and maintaining accurate matter coding and bill dates to support timely collections and

Qualifications

• Experience with client billing and invoicing processes.
• Knowledge of LEDES IDs and e-billing workflows.
• Strong accuracy in applying client terms and discounts.

Responsibilities

• Manage billing for a portfolio of lawyers/clients with complex terms.
• Document and ensure compliance with client guidelines and outside counsel guidelines.
• Resolve e-billing issues and address rejected invoices.
• Maintain unbilled and billed inventory; revise invoices when needed.
• Recommend write-offs for aged balances where appropriate.
• Monitor billing incentives and target achievement.
• Keep matter arrangement coding current with transactional codes and estimated bill dates.

Skills

Billing coordination

LEDES e-billing

Accounts receivable

Job description

Salary: $75,000 - $95,000 Depending on Experience, with Overtime and additional BONUS

Overview

The Finance Department needs a Senior Billing Coordinator who manages the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies, and adhering to outside counsel guidelines.

Essential Functions

• Manage the billing process for a select portfolio of high profile lawyers/clients, including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences.
• Ensure Client guidelines are documented, updated and complied with
• E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
• Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
• Make recommendations for write-offs of aged balances where appropriate
• Ensure partners are achieving their billing incentives and the firm’s billing target
• Keep matter arrangement coding current, including transactional codes and estimated bill dates