Senior Billing Specialist

Gravity Staffing, Inc.; New York (NY); On-site; Full time

Job description

Base pay range

$80,000.00/yr - $103,000.00/yr

Additional compensation types

Annual Bonus

Senior Billing Specialist

Responsibilities:

• Monitor unbilled inventory for assigned clients and ensure invoices are prepared and finalized promptly.
• Generate billing reports and analysis.
• Review client guidelines and rate arrangements and ensure invoices are compliant.
• Prepare monthly and transactional bills and reports for billing attorney review, incorporate edits and revisions, prepare final invoices, obtain approving signature, post bills and maintain billing files.
• Process transfers, write-offs and adjustments.
• Work closely with partners, legal and support staff to resolve any issues in a timely manner and ensure bills are accurate and complete.
• Work with E-Billing Specialists to ensure successful transmission of invoices.
• Accurately, timely and comprehensively report to management on status of assigned objectives and responsibilities.
• Assist with special projects as needed.

Qualifications:

• Bachelor’s Degree or 7+ years at a large law firm with relevant billing experience.
• Minimum of 5 years of legal billing experience; Aderant experience preferred.
• Proficiency in Excel.
• Willing to work overtime as needed to meet deadlines and manage workload.
• Proficient in communicating effectively with attorneys, administrative assistants and clients.

Senior Client E-Billing Specialist

Responsibilities:

• Submit e‑bills to clients utilizing Bill Blast and various e‑billing vendors and verifying successful submission.
• Create new e‑files using the industry standard Legal Electronic Data Exchange Standard (LEDES) format.
• Work with Client Billing Specialists to identify and resolve issues on e‑bills submitted.
• Submit timekeeper data to clients and e‑billing vendors.
• Submit budget and accrual information to clients.
• Work with Billing & Collections Departments to address client deductions and any other issues.
• Work with Pricing Department to verify rate arrangements.
• Monitor status of invoices e‑billed.
• Follow up on outstanding e‑bills and assist with collection efforts.
• Back up the other Client E‑Billing Specialists.

Job Specifications:

• Bachelor’s degree or 7+ years at a large law firm with relevant billing experience.
• Minimum of 4 years of legal e‑billing experience.
• Experience with Elite Enterprise or Aderant.
• Motivated, organized, detail‑oriented and able to prioritize work load, multitask and work independently.
• Ability to handle a large volume of work.
• Patience to work with invoices which may be rejected repeatedly.
• Ability to work under pressure and meet deadlines.
• Flexibility to adapt to various situations, including overtime if needed.

Seniority level

Mid‑Senior level

Employment type

Full‑time

Job function

Administrative and Legal; Law Practice and Legal Services