Senior Billing Coordinator

Plona Partners; Chicago (IL); Hybrid; USD 80,000 - 110,000; Full time

Job summary

Plona Partners in Midtown is seeking a Senior Billing Coordinator to manage the billed and unbilled inventory for a portfolio of top revenue-producing clients and lawyers. You will produce invoices for clients with complex billing arrangements while ensuring compliance with outside counsel guidelines.

The role requires handling e-billing, LEDES IDs, and write-offs, keeping matter arrangement coding current, and updating proforma statuses.

Qualifications

• Experience with corporate billing and invoicing.
• Familiarity with client terms and discounts.
• Ability to resolve e-billing issues.
• Knowledge of proforma status updates.

Responsibilities

• Manage billing for high-profile lawyers and clients with client terms and discounts.
• Document and ensure client guidelines are followed.
• Resolve e-billing issues and obtain LEDES IDs.
• Manage unbilled inventory and revised invoices.
• Recommend write-offs for aged balances.
• Ensure partners meet billing incentives and targets.
• Keep matter coding current and update statuses.
• Submit write-offs over $10K for approval.
• Finalize invoices per firm process.

Skills

Billing

E-billing

LEDES IDs

Invoicing

Job description

Salary: $80,000 - $110,000 Depending on Experience, with Overtime and additional BONUS

Location: Midtown

Onsite Logistics: Hybrid

Ou client has a global team of 2,500 talented professionals regularly helps clients meet high-stakes challenges, solve complex problems and achieve key goals. These colleagues work together across a global office network including Boston, Chicago, Hong Kong, London, New York, San Francisco, Seoul, Shanghai, Silicon Valley, Tokyo, Los Angeles and Washington, D.C.

With an international presence, they focus on several key industries, including private equity; asset management; life sciences and health care; investment banking; technology, media, and telecommunications; and consumer and retail. Their clients include global industry leaders, financial institutions, investment firms, private equity firms, hospitals and healthcare organizations, educational institutions, and individuals.

Overview

The Senior Billing Coordinator manages the unbilled and billed inventory for a portfolio of top revenue-producing clients and lawyers. This includes producing invoices for clients with complex billing arrangements, complying with applicable collection policies, and adhering to outside counsel guidelines.

Essential Functions

• Manage the billing process for a select portfolio of high profile lawyers/clients including detailed knowledge of applicable client terms, discount arrangements and lawyer and client preferences.
• Ensure Client guidelines are documented, updated and complied with
• E-billing issues are identified and promptly resolved, including addressing rejected invoices as well as working with attorneys and their secretaries to obtain LEDES IDs
• Manage the unbilled inventory as well as any billed invoices that require revision for the assigned group of lawyers/clients:
• Make recommendations for write-offs of aged balances where appropriate
• Ensure partners are achieving their billing incentives and the firm’s billing target
• Keep matter arrangement coding current, including transactional codes and estimated bill dates
• Submit write-offs over $10K for approval
• Update proforma statuses and finalize invoices by firm process