Legal Billing Coordinator

Matura Farrington, Inc.; California; À distance; USD 68 000 - 110 000; Plein temps

Résumé du poste

Matura Farrington, Inc. is seeking a Legal Billing Coordinator to manage the billing processes for a portfolio of partners and clients. This role will be fully remote within the designated region and requires strong experience with billing platforms and reporting.

The ideal candidate has 3–5 years of law firm billing experience, proficiency in Excel, and familiarity with Aderant Expert or Elite 3E. Knowledge of eBillingHub or BillBlast is a plus.

Qualifications

• 3–5 years of law firm billing experience required.
• High School Diploma required; Bachelor’s preferred.
• Familiar with financial and billing platforms; strong Excel skills.

Responsabilités

• Generate prebills and circulate for matters.
• Manage full invoice lifecycle from preparation to finalization.
• Support electronic billing submissions and data entry in e-billing systems.
• Collaborate with attorneys to resolve billing questions and approvals.
• Prepare client billing analyses and reports as needed.

Connaissances

Billing systems

Excel proficiency

Attention to detail

Communication with attorneys

Formation

High School Diploma

Bachelor’s Degree preferred

Outils

Aderant Expert

Elite 3E

eBillingHub

BillBlast

Description du poste

Remote available in : California, Texas, Illinois, New York, Washington DC

Our clients, AmLaw 100 firms, are seeking a Legal Billing Coordinator to join its operations team. This role will be fully remote as long as the candidate resides within the region mentioned above.

As a national recruiting firm, Matura Farrington has also partnered with several AmLaw100 firms on their 10+ different types of Billing & Collections opportunities(hybrid), and you may be a fit to more than one opportunity depending on where you are located. The summary below is a general duty of a Legal Billing Coordinator, and specific details to each opening will be given to you afterwards.

Position Summary

The Legal Billing Coordinator will oversee the billing process for a portfolio of partners, secretaries, and client accounts. This role is responsible for ensuring the accurate and timely execution of billing activities, maintaining compliance with client billing guidelines, and delivering responsive, high-quality service to internal and external stakeholders.

Key Responsibilities

Billing Operations

• Generate, organize, and circulate prebills for assigned attorneys and client matters.
• Manage the full invoice lifecycle, including preparation, revision, processing, and finalization of client bills.
• Support electronic billing submissions, including uploading supporting documentation, submitting invoices through vendor platforms, and maintaining billing data within e-billing systems.
• Enter and monitor billing codes, including task, phase, and related client-specific coding requirements, to ensure accuracy and compliance.
• Partner directly with attorneys to address billing questions, resolve discrepancies, and facilitate timely approvals.
• Provide guidance to secretarial staff and other bill preparers on billing-related questions and procedures.
• Reissue finalized invoices and furnish duplicate copies when requested.
• Prepare customized billing and financial reports on an as-needed basis.
• Assist with billing support for other office locations during peak periods or coverage gaps.
• Update payer details, invoice destinations, and billing contact information within the system as required.

Client and Attorney Support

• Respond promptly to inquiries from Client Accounting, including email requests and help line calls.
• Prepare analyses and reporting for attorneys and clients related to billing activity, account status, or financial trends.
• Compile and maintain client audit reports and related documentation.
• Keep client and matter records current, including ongoing maintenance of billing-related information.
• Collaborate with collections personnel on billing adjustments, account balance verification, and special collections initiatives.

Qualifications

• Minimum of 3 to 5 years of experience in a law firm billing experience is required.
• High School Diploma required, Bachelor's Degree preferred
• Demonstrated familiarity with financial and billing platforms, as well as accounting or finance department operations.
• Experience with Aderant Expert or Elite 3E, or similar legal billing software is preferred.
• Knowledge of electronic billing processes across multiple e-billing platforms; experience with eBillingHub or BillBlast is a plus.
• Strong ability to manage a heavy workload while maintaining accuracy, organization, and attention to detail.
• Proficiency with Microsoft Office applications, including advanced or strong working knowledge of Excel.

Target Salary Range:

$68,000 - $110,000, depending on experience and location.