Billing Coordinator

Williamvaughnta; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Williamvaughnta, based in San Francisco, is searching for a detail-oriented Billing Coordinator to enhance its finance team. This role is key in managing full-cycle billing processes and ensuring accurate invoicing while maintaining relationships with internal stakeholders.

The candidate should have 3–5+ years of relevant billing experience, proficiency in e-billing systems like Aderant or Elite, and strong organizational skills. A fast-paced environment mindset and high attention to detail are essential to succeed in this role.

Qualifications

• 3–5+ years of billing experience, ideally in professional services.
• Strong understanding of full-cycle billing processes.
• Experience with e-billing platforms and proficiency in Excel.

Responsibilities

• Manage full-cycle billing including prebill prep and invoice distribution.
• Resolve billing discrepancies and monitor submissions.
• Prepare and maintain billing reports and financial documents.

Skills

Billing experience

Attention to detail

Communication skills

Organizational skills

Proficiency in Excel

Tools

Aderant

Elite

Job description

A leading professional services firm based in San Francisco is seeking a detail-oriented Billing Coordinator to join its finance team. This role plays a critical part in ensuring accurate, timely billing and maintaining strong relationships with internal stakeholders. The ideal candidate thrives in a fast-paced environment, understands the importance of precision, and can manage high-volume billing with confidence.

Billing Coordinator Responsibilities

• Manage full-cycle billing processes including prebill preparation, edits, and final invoice distribution.
• Partner closely with attorneys, consultants, or project managers to review billing details and ensure accuracy.
• Maintain billing schedules and ensure timely submission of invoices in accordance with client guidelines.
• Process electronic billing through various e-billing platforms and client portals.
• Monitor and resolve billing rejections, discrepancies, and submission issues.
• Assist with accounts receivable follow-up, collections support, and aging analysis.
• Prepare and maintain billing reports, WIP reports, and other financial tracking documents.
• Ensure compliance with client-specific billing requirements and internal policies.
• Support month-end close by providing billing data and reconciliation support.
• Identify opportunities to streamline billing processes and improve efficiency.

Billing Coordinator Qualifications

• 3–5+ years of billing experience, preferably within a professional services, legal, or consulting environment.
• Strong understanding of full-cycle billing and client billing guidelines.
• Experience with e-billing platforms such as Aderant, Elite, or similar systems.
• Proficiency in Excel and financial systems.
• High attention to detail with strong organizational skills.
• Ability to manage multiple priorities and meet tight deadlines.
• Strong communication skills with the ability to work cross-functionally.
• Experience supporting high-volume billing environments preferred.