Legal Billing Coordinator

Adams & Martin Group; California (MO); Hybrid; USD 60,000 - 75,000; Full time

Job summary

A leading legal firm in California seeks a Billing Coordinator responsible for preparing and submitting invoices, managing billing inquiries, and ensuring compliance with client billing requirements. The role demands strong electronic billing skills, attention to detail, and a bachelor's degree in finance or accounting. Join a dynamic team and contribute to the firm's financial operations while thriving in a hybrid work environment.

Qualifications

• Strong electronic billing skills and accuracy.
• Ability to manage complex billing arrangements.
• Proactive and detail-oriented in a fast-paced environment.

Responsibilities

• Generate, edit, finalize, and submit legal invoices.
• Perform client billing, collections, and monitor aging reports.
• Interpret engagement letters and apply correct billing structures.
• Use Aderant Classic for complex or client-driven billing formats.
• Prepare billing reports, reconciliations, schedules, and manage retainers or write-offs.
• Collaborate with attorneys, staff, and finance team to resolve billing issues.

Skills

Electronic billing skills

Attention to detail

Adaptability

Deadline-driven

Education

Bachelor's degree in finance, accounting, or business administration

Tools

Aderant Classic

Job description

The Billing Coordinator supports the Firm's Finance operations by preparing, editing, and submitting monthly pre‑bills and invoices while collaborating with attorneys, legal staff, and finance team members. This hybrid Los Angeles‑based Billing Coordinator role requires strong electronic billing skills, accuracy, and the ability to manage complex billing arrangements under tight deadlines. Reporting to the Financial Operations Director, the Billing Coordinator ensures compliance with client billing requirements, maintains reports, and resolves billing inquiries. The ideal Billing Coordinator is proactive, detail‑oriented, and adaptable in a fast‑paced environment.

Billing Coordinator Key Responsibilities & Requirements

• Generate, edit, finalize, and submit legal invoices as the Billing Coordinator.
• Perform client billing, collections, and monitor aging reports for assigned partners/clients.
• Interpret engagement letters and complex contracts to apply correct billing structures.
• Use Aderant Classic (required) and support complex or client‑driven billing formats.
• Prepare billing reports, reconciliations, schedules, and apply retainers or process write‑offs.
• Collaborate with attorneys, staff, and finance team members to resolve billing issues.
• Bachelor's degree in finance, accounting, business administration, or equivalent experience is required.

Please submit your resume in MS Word format for immediate and confidential consideration for the Billing Coordinator position.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.