Billing Coordinator

Ultimate Staffing; New York (NY); Remote; USD 45,000 - 65,000; Full time

Job summary

A leading staffing agency is looking for a Billing Coordinator for a remote position based in a state surrounding New York. This role involves managing the billing process for attorneys and clients, ensuring accuracy in prebills and final invoices. The ideal candidate should have at least two years of billing experience, preferably in legal environments, and proficiency in Aderant or similar accounting software. Strong organizational skills and the ability to maintain confidentiality are essential for this position.

Qualifications

• 2+ years of billing experience, ideally in a law firm or professional services.
• Proficient with accounting software and MS Office products.
• Detail-oriented, organized, and able to maintain confidentiality.

Responsibilities

• Coordinate billing for attorneys and clients, ensuring accuracy.
• Prepare and process prebills and final invoices.
• Respond to client inquiries effectively.
• Maintain records according to firm policies.

Skills

Problem resolution skills

Customer service

Organizational skills

Detail-oriented

Education

High School diploma

College degree (preferred)

Tools

Aderant or comparable accounting software

Microsoft Office (Word, Excel, Outlook)

Job description

General Description

Location: REMOTE. must be in a surrounding state to New York, NY

My client provides comprehensive legal counsel on corporate finance, complex commercial litigation, tax, environmental, and intellectual property matters for major industry players.

Position Overview

Responsible for coordinating all aspects of billing for assigned attorneys and clients; including interfacing with attorneys; reviewing, editing and processing prebills; monitoring rates; preparing final invoices; maintaining records on client requests; and providing reports.

Duties and Responsibilities

Primary Responsibilities

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements; maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing matters.

Secondary Responsibilities

• Performs other duties as assigned.

Minimum Qualifications

Education

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.

Experience

• Two year's billing experience, preferably in a law firm or other large professional services organization.

Special Knowledge

• Aderant experience, or comparable accounting software;
• MS Office, including Word and Excel;
• 10-key calculator.

Technical Skills

• Competent on the keyboard.
• Proficient in using Microsoft Office Outlook and Word, with working knowledge of Excel.

Attributes

• Resolve problems in a timely manner; gather and analyze information skillfully.
• Provide excellent customer service and able to plan and prioritize work effectively.
• Detail-oriented with strong organizational skills, and the ability to adapt well to change.

Qualifications

• Able to maintain confidential information.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.