Billing Coordinator

Loeb & Loeb LLP; Washington (District of Columbia); On-site; USD 65,000 - 90,000; Full time

Job summary

Loeb & Loeb LLP is seeking a Billing Coordinator to support standard billing and client accounting processes, including proformas and client invoices. The role involves training and guiding teammates and coordinating billing workflows across practice groups, with an emphasis on accuracy and confidentiality.

The Billing Coordinator will collaborate closely with the Billing Manager in Los Angeles and must adapt to a dynamic environment while maintaining high professional standards and delivering

Qualifications

• 5+ years law firm billing experience.
• Experience with Elite or Aderant billing systems.
• Ability to analyze, assess problems, prioritize and decide.
• Ability to work under pressure and adapt to changing schedules.
• Strong work ethic, dependable, and positive attitude.
• Maintain a high level of confidentiality.
• Effective written and verbal communication skills.
• Excellent planning, organization and prioritization.

Responsibilities

• Receive and process billing for attorneys in multiple practice groups, including editing time narratives.
• Coordinate, monitor and process approved markdowns, write-offs and maintenance as needed.
• Assist attorneys and assistants in understanding billing processes, policies and procedures.
• Support Accounts Receivable and Collections to resolve billing errors.
• Collaborate with the billing team to report daily activities and resolve issues before impacting billing results.
• Perform other duties as assigned.

Skills

Billing coordination

Time entry editing

Communication skills

Attention to detail

Confidentiality

Tools

Elite

Aderant

Job description

This position will report to the Billing Manager in Los Angeles. The Billing Coordinator will perform, provide training for and support standard billing and client accounting processes including processing proformas and client invoices, support related inquiries and reporting as needed. Will serve as a workflow coordinator and positive role model and resource for teammates.

Responsibilities

• Receive and process billing for attorneys in multiple practice groups including editing time narratives.
• Coordinate, monitor and process approved markdowns, write-offs and necessary maintenance.
• Assist attorneys and assistants in understanding billing processes, policies and procedures.
• Assist Accounts Receivable and Collections staff to resolve or prevent billing errors.
• Work closely with the billing team to report on daily activities to resolve issues before they impact billing results.
• Other duties as assigned.

Requirements

• 5+ years Law Firm billing experience.
• Elite or Aderant experience required.
• Ability to analyze, assess possible problems, prioritize concerns and make decisions.
• Ability to perform well under pressure.
• Must be able to adapt schedule to changing environment.
• Strong work ethic, flexible, dependable, and positive attitude.
• Must be able to maintain high level of confidentiality.
• Ability to communicate effectively, orally and in writing.
• Must be a good planner who is very detail-oriented and has the ability to organize and prioritize.
• Proficient in Microsoft Word and Outlook.

Professional business references and a background check will be required for all final applicants selected for a position. In accepting a position, it is understood that continued employment is contingent upon a satisfactory background check. A satisfactory background check is the absence of a criminal record which bears a demonstrable relationship to the applicant/employee’s suitability to perform the required duties and responsibilities of the position.

Loeb & Loeb is an Equal Opportunity Employer.