Billing Coordinator

Vinson & Elkins; Houston (TX); Hybrid; USD 45,000 - 65,000; Full time

Job summary

Vinson Elkins in Houston, TX is seeking a Billing Clerk to coordinate all aspects of attorney and client billing, including prebills, final invoices, and client inquiries. The role supports daily, monthly, and quarterly reporting and requires proficiency with Aderant and MS Office.

Two years of billing experience, preferably in a law firm, with a High School diploma (College degree in Accounting/Finance preferred) is required.

Qualifications

• Two years billing experience, preferably in a law firm or large professional services organization.
• High School diploma required; college degree preferred with Accounting/Finance coursework.
• Proficient with Aderant or similar billing software; MS Office (Word/Excel); 10-key calculator.

Responsibilities

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements and filing systems per firm policies.
• Assists assigned attorneys with miscellaneous billing matters.
• Performs other duties as assigned.

Skills

Attention to detail

Customer service

Time management

Analytical thinking

Education

High School diploma

College degree preferred (Accounting/Finance courses)

Tools

Aderant

MS Office

Excel

10-key calculator

Job description

Responsible for coordinating all aspects of billing for assigned attorneys and clients; including interfacing with attorneys; reviewing, editing and processing prebills; monitoring rates; preparing final invoices; maintaining records on client requests; and providing reports. For the full job description, please click on the More Info icon.

Duties and Responsibilities

Primary

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements, maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing matters.

Secondary

• Performs other duties as assigned.

Education

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.

Experience

• Two year’s billing experience, preferably in a law firm or other large professional services organization.

Special Knowledge

• Aderant experience, or comparable accounting software; MS Office, including Word and Excel; 10-key calculator.

Technical Skills

• Competent on the keyboard. Proficient in using Microsoft Office Outlook and Word, with working knowledge of Excel.

Attributes

• Resolve problems in a timely manner; Gather and analyze information skillfully. Provide excellent customer service and able to plan and prioritize work effectively. Detail-oriented with strong organizational skills, and the ability to adapt well to change.

Qualifications

• Able to maintain confidential information.

Working Conditions

• May be performed in a remote environment within commuting distance toa V&E office for occasional visits.
• May be subject to time pressures and constraints and is often dependent on input from others.
• Occasional overtime may be required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.