Billing Coordinator

Steptoe & Johnson PLLC; United States; Sur place; USD 45 000 - 60 000; Plein temps

Résumé du poste

Steptoe & Johnson PLLC is seeking a Billing Coordinator to draft and finalize client invoices for a group of attorneys. The role emphasizes accuracy, timely processing, and adherence to billing guidelines.

You will proofread time entries, revise drafts per attorney requests, track draft statuses, and ensure refunds are processed for overpayments, delivering excellent internal and external service.

Qualifications

• High school diploma required; college or technical training preferred.
• One year of administrative and billing experience is expected.
• Proficiency with Elite/3E accounting software and MS Office.

Responsabilités

• Prepare and distribute draft invoices to billing attorneys.
• Proofread time entries and correct as needed.
• Revise drafts promptly per attorney instructions.
• Obtain authorizations for rate changes per policy.
• Track status of outstanding drafts and follow up.

Connaissances

Administrative skills

Attention to detail

Communication skills

Time management

Teamwork

Formation

High school diploma

Technical training or associate degree

Outils

Elite Enterprise

3E accounting software

Microsoft Office

Description du poste

The Billing Coordinator is responsible for all aspects of drafting and finalizing client invoices for a group of dedicated attorneys in a timely and accurate manner.

WORKING RELATIONSHIPS:

SUPERVISES: N/A

PRIMARY DUTIES AND RESPONSIBILITIES:

• *Prepare and distribute draft invoices in paper and/or electronic form to billing attorneys
• *Proofread time entries throughout the month and make corrections as necessary
• *Revise the draft invoices as requested by the attorney in a timely and accurate manner
• *Obtain authorizations for time and rate changes as necessary, per policy guidelines
• *Track the status and timely follow up on outstanding draft invoices
• *Adhere to client billing instructions (i.e., rates, invoice template, distribution method to client)
• *Identify and address client overpayments, ensuring any refunds are timely processed
• Provide excellent customer service in all dealings, both internal and external
• Assist with special projects and ad-hoc requests

*Denotes essential functions of the position

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

EDUCATION: High school diploma required; college or technical training preferred

WORK EXPERIENCE:

• At least one year of administrative and billing experience
• Working knowledge of Microsoft Office (Word, Excel and Outlook); Elite Enterprise or 3E software a plus
• Demonstrate accuracy, attention to detail and thoroughness with work product
• Identify and resolve problems in a timely manner and gather and analyze information skillfully
• Possess excellent oral and written communication skills
• Adapt to changes in work environment, manage competing demands and be able to deal with frequent changes, delays, or unexpected events
• Work effectively as a member of the billing team
• Maintain strict confidentiality in regard to work performed
• Work without supervision and know when to seek guidance and input
• Maintain organization and a neat work environment
• Prioritize work in order to handle multiple responsibilities and meet deadlines
• Consistently be at work and on time, follow instructions, respond to management direction and solicit feedback to improve performance

REQUIRED:

• Legal billing experience
• Working knowledge of Elite/3E accounting software
• Two years’ experience in an office environment

WORKING CONDITIONS:

PHYSICAL EFFORT: Sitting at computer for long periods, some walking to other areas of office, and steps when necessary.

WORK ENVIRONMENT: Office environment; some travel required; overtime when needed.

JOB STATUS:

Non-Exempt. Full-time 37.5 hours per week

Application Window: 10/20/2026 - 11/15/2026