Billing Coordinator

BCLP; Phoenix (AZ); On-site; USD 55,000 - 75,000; Full time

Job summary

BCLP is seeking a Billing Coordinator to support billing attorneys by coordinating client billing preparation and processing. The role handles proformas, edits, final bills, and electronic submissions, ensuring accuracy and adherence to firm standards.

You will also review billing work, gather supporting documents, monitor unbilled write-offs and outstanding invoices, and contribute to reporting and special projects as needed. Strong Word/Excel and accounting systems skills are essential.

Qualifications

• Proficiency in Word and Excel; strong accounting database knowledge preferred.
• Experience with Ten-Key calculator by sight and touch.
• Must be responsible, self-motivated, accurate and detail oriented.
• Ability to communicate clearly and concisely with internal and external clients; able to work overtime as needed.

Responsibilities

• Coordinate preparation and processing of client billing for billing attorneys.
• Print proformas per attorney requests and edit drafts.
• Review billing work for consistency with Firm standards.
• Process final bills and submit to clients; electronic submission when required.
• Request expense backup from accounts payable and include with bills; verify accuracy.
• Process unbilled write-offs and monitor client invoice short pays.
• Monitor and tag alternative fee arrangements in the system.
• Submit non-billable transfer approvals and backup to Firmwide Billing Manager.
• Research and run special reports to assist billing attorneys with client bills.
• Provide back-up support to billing secretary and Accounting Manager.
• Complete special projects and reporting as needed.

Skills

Microsoft Word

Microsoft Excel

Accounting databases

Ten-Key calculator

Attention to detail

Communication skills

Overtime ability

Client interaction

Education

High school diploma or equivalent

Minimum 3 years law firm billing experience

Tools

3E Billing Software

Job description

This position is responsible for coordinating the preparation and processing of client billing for billing attorneys designated by the Senior Billing Manager. It is also responsible for special projects as required.

Responsibilities

• Select and prints proformas per request from attorneys
• Edit and prints draft bills
• Review and approves billing work performed by the billing secretaries to ensure consistency with Firm standards
• Process final bills and sends them to clients; submit bills electronically when required
• Request expense back-up from accounts payable to include with client bills; verifies that the back-up is accurate
• Processes unbilled write-offs
• Monitor client invoice short pays, researches same and makes necessary changes in the system if required
• Monitor and tags alternative fee arrangement matters in the system
• Monitor client electronic billing outstanding invoices
• Submits non-billable transfer approval forms and back-up to Firmwide Billing Manager
• Researches/runs special reports and helps billing attorneys in preparing their clients billing
• Submits employee personal statement revisions to St. Louis for processing
• Completes special projects, reporting and analysis as needed
• Supports and/or backs-up billing secretary, co-workers and Accounting Manager
• Performs other duties as assigned

Essential Job Specifications/Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Demonstrates proficiency in Microsoft Word and Excel; working knowledge of accounting databases strongly preferred
• Ability to use a Ten-Key calculator by sight and touch
• Must be responsible, self-motivated, accurate and detail oriented
• Ability to inspire confidence as well as keep confidences
• Ability to work overtime up to four (4) hours per week
• Ability to deal professionally with both internal and external clients on all levels
• Ability to communicate clearly and concisely both verbally and in writing with internal and external clients
• Requires the ability to regularly report to work on the days and times scheduled

Education/Experience/Certifications

• High school diploma or equivalent
• Minimum three (3) years prior law firm billing experience or equivalent accounting experience
• Experience with 3E billing software and eBilling software a plus

NOTE: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties and skills of the employee. Duties and responsibilities may change at any time with or without notice.

BCLP is an equal opportunity employer.

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