Billing Coordinator

Liberty Personnel Services, Inc.; Dallas (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

A global law firm in Texas is seeking a highly motivated Legal Billing Coordinator to manage its billing process. The ideal candidate will have a bachelor's degree, a minimum of 5 years of experience in legal billing, and must possess strong expertise in billing systems like Elite, 3E or Aderant. Responsibilities include coding time entries, preparing invoices, and resolving discrepancies. Excellent attention to detail and communication skills are essential for this role.

Qualifications

• 5+ years of experience in legal billing in a high-volume environment.
• Expertise in billing processes from time entry to collection.
• Strong understanding of legal billing regulations.

Responsibilities

• Manage the complete billing cycle for attorneys and clients.
• Prepare, proofread, and submit bills ensuring compliance.
• Research and resolve billing discrepancies.

Skills

Legal billing expertise

Attention to detail

Analytical skills

Communication skills

Education

Bachelor's degree in Business Administration, Accounting, or related field

Tools

Elite

3E

Aderant

Microsoft Office Suite

Job description

Current / prior legal environment billing experience is required.

Elite, 3E, Aderant or similar legal billing software experience is required.

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm, based in Texas. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients, including:
  • Reviewing and coding time entries for accuracy and adherence to firm guidelines.
  • Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
  • Submitting invoices electronically and following up on timely approvals and payments.
  • Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
  • Identifying and addressing overdue invoices promptly and professionally.
  • Collaborating with attorneys and clients to resolve collection issues.
  • Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant), Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.