Billing Coordinator

Liberty Personnel Services, Inc.; Houston (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

A prominent legal staffing agency is seeking a motivated Legal Billing Coordinator for a global law firm in Texas. The role involves managing the full billing cycle, ensuring compliance with firm guidelines, and resolving billing discrepancies. Candidates should have at least 5 years of legal billing experience and proficiency in software like Elite or 3E. Strong analytical, communication, and organizational skills are essential for success in this fast-paced environment.

Qualifications

• Minimum of 5 years of experience in legal billing, preferably in a law firm.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients.
• Monitor and manage outstanding accounts receivable.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.

Skills

Legal billing experience

Attention to detail

Analytical skills

Communication skills

Education

Bachelor's degree in Business Administration, Accounting, or related field

Tools

Elite legal billing software

3E legal billing software

Microsoft Office Suite

Job description

Current / prior legal environment billing experience is required.

Elite, 3E, Aderant or similar legal billing software experience is required.

We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm, based in Texas. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients, including:
  • Reviewing and coding time entries for accuracy and adherence to firm guidelines.
  • Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
  • Submitting invoices electronically and following up on timely approvals and payments.
  • Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
  • Identifying and addressing overdue invoices promptly and professionally.
  • Collaborating with attorneys and clients to resolve collection issues.
  • Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Minimum of 5 years of experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in legal billing software (e.g., Elite, 3E, Aderant), Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.