Billing Coordinator

Vinson & Elkins; Austin (TX); Hybrid; USD 52,000 - 76,000; Full time

Job summary

Vinson & Elkins is seeking a Billing Coordinator to manage all aspects of billing for assigned attorneys and clients, including interfacing with attorneys, editing prebills, monitoring rates, preparing final invoices, and producing reports. The role may involve remote work within commuting distance to a V&E office.

Responsibilities include reviewing prebills, monitoring rates, maintaining client bill profiles, and supporting attorneys with billing matters.

Qualifications

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.
• Two years billing experience, preferably in a law firm or other large professional services organization.
• Aderant experience, or comparable accounting software; MS Office, including Word and Excel; 10-key calculator.
• Proficient in using Microsoft Office Outlook and Word, with working knowledge of Excel.

Responsibilities

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements, maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing matters.

Skills

Customer service

Time management

Detail-oriented

Organizational skills

Education

High School diploma

Accounting/Finance degree preferred

Tools

Aderant

MS Office (Word/Excel)

10-key calculator

Job description

Responsible for coordinating all aspects of billing for assigned attorneys and clients; including interfacing with attorneys; reviewing, editing and processing prebills; monitoring rates; preparing final invoices; maintaining records on client requests; and providing reports.

Duties and Responsibilities

Primary

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Responds to client inquiries.
• Maintains bill profiles on client billing requirements, maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing matters.

Secondary

• Performs other duties as assigned.

Minimum Qualification

Education

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.

Experience

• Two year’s billing experience, preferably in a law firm or other large professional services organization.

Special Knowledge

• Aderant experience, or comparable accounting software; MS Office, including Word and Excel; 10-key calculator.

Technical Skills

• Competent on the keyboard. Proficient in using Microsoft Office Outlook and Word, with working knowledge of Excel.

Attributes

• Resolve problems in a timely manner; Gather and analyze information skillfully. Provide excellent customer service and able to plan and prioritize work effectively. Detail-oriented with strong organizational skills, and the ability to adapt well to change.

Qualifications

• Able to maintain confidential information.

Working Conditions

• May be performed in a remote environment within commuting distance to a V&E office for occasional visits.
• May be subject to time pressures and constraints and is often dependent on input from others.
• Occasional overtime may be required.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.