Billing Coordinator

Vinson & Elkins; New York (NY); Hybrid; USD 88,000 - 146,000; Full time

Job summary

Vinson & Elkins in New York is seeking a billing coordinator to manage all aspects of attorney and client billing, including prebills, final invoices, rate monitoring, and client communications. You will prepare reports, track daily, monthly, and quarterly billing metrics, assist with collections, and maintain client billing profiles and special billing requirements in accordance with firm policies.

Required: high school diploma (college coursework in Accounting/Finance preferred) and two years

Qualifications

• Two years of billing experience, preferably in a law firm.
• Proficiency with Aderant or similar accounting software.
• Strong MS Excel and Word, 10-key calculator.

Responsibilities

• Review, edit, and process prebills and final invoices.
• Monitor rates, pricing, and client billing requirements.
• Prepare reports and assist with collections.
• Maintain confidential information and filing systems.

Skills

Billing experience

Attention to detail

Customer service

Time management

Education

High School diploma

Accounting/Finance coursework

Tools

Aderant experience

MS Office

10-key calculator

Job description

Responsible for coordinating all aspects of billing for assigned attorneys and clients; including interfacing with attorneys; reviewing, editing and processing prebills; monitoring pricing and rates; preparing final invoices; maintaining records on client requests; providing reports; and assisting with collection of accounts.

Duties and Responsibilities

Primary

• Reviews, edits, and processes prebills; prepares final invoices for transmittal to clients.
• Reviews and monitors rates and pricing.
• Reviews and updates daily, monthly, and quarterly reports; performs reconciliations and adjustments.
• Processes reminder statements and assists with collections; responds to client inquiries.
• Maintains bill profiles on client billing requirements, maintains filing systems according to firm policies and procedures.
• Maintains and disseminates information on special client time reporting and billing requirements; assists assigned attorneys with miscellaneous billing and collection matters.

Secondary

• Performs other duties as assigned.

Education

• High School diploma required; college degree preferred, including courses in Accounting and/or Finance.

Experience

• Two year’s billing experience, preferably in a law firm or other large professional services organization.

Special Knowledge

• Aderant experience, or comparable accounting software; MS Office, including Word and Excel; 10-key calculator.

Technical Skills

• Competent on the keyboard. Proficient in using Microsoft Office Outlook and Word, with working knowledge of Excel.

Attributes

• Resolve problems in a timely manner; Gather and analyze information skillfully. Provide excellent customer service and able to plan and prioritize work effectively. Detail-oriented with strong organizational skills, and the ability to adapt well to change.

Qualifications

• Able to maintain confidential information.

Working Conditions

• Job is performed in a remote environment, but is subject to time pressures and constraints, and is often dependent on input from others.
• Candidates are required to be within commuting distance of a V&E office for occasional office visits.
• Occasional overtime may be required.

The full time baseannual salary for this position in the New York and Washington D.C. market isexpected to range between $88,209.59 - $145,545.93. Please note that the actualcompensation may vary from posting based on geographic location, workexperience, education and/or skill level. The posted salary is the range Vinson& Elkins in good faith believes to be the possible compensation for thisrole at the time of this posting. This range is only applicable for jobs to be performed in New York and Washington D.C. and may be modified in the future.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.