Billing Specialist

Spencer Fane LLP; New York (NY); On-site; USD 37,195 - 48,216; Full time

Job summary

Spencer Fane LLP seeks a Billing Specialist to handle client invoices and deliver excellent service to internal and external clients. The role requires strong communication, organization, and attention to detail to manage complex monthly billing for multiple offices.

The ideal candidate has 3+ years of legal billing experience and proficiency with Elite Enterprise, Aderant 8.2, and Thomson Elite eBILLINGHUB, along with MS Office skills.

Qualifications

• Associates or Bachelor's degree in accounting or related area preferred.
• Minimum 3+ years of legal billing experience preferred.
• Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB preferred.
• Proficient in Word, Outlook, and Excel.

Responsibilities

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain awareness of billing instructions and rate exceptions.
• Create and generate client invoices and related billing tasks.
• Troubleshoot issues in Aderant software.
• Prepare and send edited invoices to assistants.
• Provide ad hoc reports and monthly summaries for Legal Staff.
• Apply invoice discounts and unallocated funds as directed.
• Process WIP write/downs with approvals.
• Field billing changes and create new invoices as needed.
• Complete billing for assigned attorneys to meet cycles.

Skills

Communication skills

Organizational skills

Time management

Attention to detail

Teamwork

Customer service

Adaptability

Education

Associate's or Bachelor's degree in accounting or related area

Tools

Elite Enterprise

Aderant 8.2

Thomson Elite eBILLINGHUB

Microsoft Office

Job description

Under direct supervision, the Billing Specialist is responsible for the processing of client invoices and customer service for internal and external clients. The ideal candidate will demonstrate excellent communication skills, and strong organizational skills with attention to detail.

COMPENSATION:

At Spencer Fane, we carefully consider a wide range of factors when determining compensation, including but not limited to location, skillset, experience, training, licenses, certifications and other business or organizational needs. Compensation will be determined based on the above factors along with the requirements of the position. We expect the starting hourly rate to be between $27.39 to $35.34.

PRIMARY RESPONSIBILITIES:

• Generate attorney-edited changes on monthly proformas/pre-bills for multiple offices.
• Maintain extreme awareness of special billing instructions and rate exceptions.
• Complete all tasks necessary to generate client invoices.
• Troubleshoot issues that arise when utilizing Aderant.
• Prepare and send the edited invoices to the legal administrative assistants.
• Support and provide ad hoc reports, detail summaries to Legal Staff, and pull and assist with monthly proforma and invoices.
• Apply invoice discounts as they apply.
• Process WIP write/downs with appropriate approvals.
• Apply unallocated funds with attorney direction.
• Field emails from attorneys and LAAs requesting various changes to existing invoices and creating additional invoices as needed.
• Complete billing for all assigned attorneys ensuring there are no delays for prebilling in the next cycle.
• Apply trust funds with attorney direction.
• Responsible for assisting attorneys and legal support staff with internal/external client requests.

QUALIFICATIONS:

• Education: Associates or Bachelor's degree in accounting or related area of business preferred.
• Experience: Minimum 3+ years of legal billing experience preferred.
• Systems and Technical Proficiency: Experience with Elite Enterprise, Aderant 8.2 and Thomson Elite eBILLINGHUB software preferred.
• Experience working with Microsoft Office, including Word, Outlook, and Excel, required.
• Organization and Independence: Strong organizational and time management skills to prioritize heavy workload to meet time-sensitive deadlines.
• Ability to work both independently and as part of a team with minimal supervision.
• Communication and Interpersonal: Excellent written and verbal skills in order to provide professional, efficient customer service functions.
• Ability to grasp new concepts in a timely manner and teach them to others as needed.

PHYSICAL REQUIREMENTS:

• Physical: Position is generally sedentary in nature; involves sitting most of the time, but may involve the need for inter-office mobility for brief periods of time.
• Ability to occasionally or routinely lift up to 10-20 lbs.
• Communication: Ability to efficiently communicate.
• Manual Dexterity: Ability to perform repetitive motions.
• Visual: Ability to see and read PC screens, detect color coding, read fine print, and/or standard size print.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.