Billing Coordinator ADM

Green & Spiegel, LLP; Philadelphia, Northern (Philadelphia County, KY); Hybrid; USD 45,000 - 70,000; Full time

Job summary

Green & Spiegel, LLP is seeking a Billing Specialist to compile and execute billings in line with firm policies. You will monitor invoice payments, select and distribute pre-bills, and finalize client invoices while ensuring accuracy of supporting documentation.

The role requires attention to detail, the ability to work in a fast-paced environment, and proficiency with MS Office, Adobe, and billing software.

Qualifications

• Bachelor's degree in accounting or college level accounting classes preferred; Associate level considered with experience.
• Experience with billing in a law firm environment preferred.
• Proficiency in MS Office, Adobe and billing/accounting software.
• Exceptional attention to detail and ability to work in a fast-paced environment.

Responsibilities

• This position compiles and executes billings in accordance with established Firm policies and procedures.
• Perform a variety of other accounting and reporting duties, including monitoring and ensuring payment of invoices in a timely manner.
• Selects, prints, and distributes pre-bills in accordance with the monthly schedule.
• Finalizes and distributes final invoices in accordance with Firm and Client guidelines.
• Reviews and verifies accuracy of billing and supporting documentation, as required.
• Researches and responds to billing inquiries from internal and external clients in a timely and professional manner.
• Maintains client rates, addresses, invoices templates, and e-billing information.
• Prepares weekly bank deposits and reconciles payments in accounting software.
• Liaises with representatives of payment processor and accounting software to troubleshoot issues as they arise.
• Provides client accruals, status updates and budget.
• Creates and distributes monthly reports.
• Follows up on outstanding invoices.
• Collect all in-house consultations and process credit card payments.
• Assists with special projects as needed and provide support to Billing Supervisor.

Skills

Attention to detail

Communication

Fast-paced work

Education

Bachelor's degree in accounting or related coursework

Tools

MS Office

Adobe

Billing/accounting software

Job description

Description

• This position compiles and executes billings in accordance with established Firm policies and procedures.
• Perform a variety of other accounting and reporting duties, as needed, including monitoring and ensuring payment of invoices in a timely manner.
• Selects, prints, and distributes pre-bills in accordance with the monthly schedule.
• Finalizes and distributes final invoices in accordance with Firm and Client guidelines.
• Reviews and verifies accuracy of billing and supporting documentation, as required.
• Researches and responds to billing inquiries from internal and external clients in a timely and professional manner.
• Maintains client rates, addresses, invoices templates, and e-billing information.
• Prepares weekly bank deposits and reconciles payments in accounting software.
• Liaises with representatives of payment processor and accounting software to troubleshoot issues as they arise.
• Provides client accruals, status updates and budget.
• Creates and distributes monthly reports.
• Follows up on outstanding invoices.
• Collect all in-house consultations and process credit card payments.
• Assists with special projects as needed and provide support to Billing Supervisor.

Requirements

• Bachelor's degree in accounting or college level accounting classes preferred. Will consider applicants with Associate level degree with experience.
• Experience with billing in a law firm environment preferred.
• Demonstrated proficiency in MS Office, Adobe and billing/accounting software.
• Exceptional attention to detail.
• Ability to work in a fast-based work environment.
• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split-party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.