Billing & Collections Coordinator

Shook, Hardy & Bacon L.L.P.; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical Insurance

Retirement Plan

Paid Time Off

Job summary

Shook, Hardy & Bacon L.L.P. seeks a Billing Assistant to prepare and review invoices in customized client formats under guidance from Billing Attorneys. The role includes reconciliation of payments, aging monitoring, and supporting budgeting and reporting tasks.

You will work with various department systems (Elite) to prepare reports and ensure accuracy, while addressing billing questions with clients and attorneys. This role emphasizes attention to guidelines and process adherence.

Qualifications

• Familiarity with client billing guidelines and firm policies.
• Ability to prepare basic financial data and, if needed, complex charts or reports.
• Comfort with reviewing invoices and identifying discrepancies.

Responsibilities

• Prepare and review invoices in client formats as required by Billing Attorney.
• Perform override calculations and changes as needed.
• Assist with payment identification and reconciliation.
• Monitor aging of unbilled fees and A/R for assigned Billing Attorneys.

Skills

Billing/invoicing

Financial data analysis

Education

Associate degree in accounting or business

Tools

Elite software

Job description

• Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
• Based on client and Billing Attorney requirements, performs override calculations and changes.
• Assists with identification and reconciliation of payments received.
• Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses various department software programs (Elite) to maintain and/or prepare information for others.
• Prepares various reports through billing system and is able to make modifications as requested.
• Confers with clients regarding billing deadlines, billing/rate inquiries and concerns with billing statements.
• Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
• Prepares and ensures billing/payment information is accurate for all write-offs.
• Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
• As requested, may provide basic financial data and analysis; may prepare complex charts, graphs or reports.
• Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.