Billing Specialist

Finn Dixon & Herling LLP; Stamford (CT); Hybrid; USD 70,000 - 90,000; Full time

Job summary

Finn Dixon & Herling LLP in Stamford, CT seeks a Billing Specialist to provide billing, collections, reporting and other finance support to internal and external clients. The role partners with billing attorneys to prepare prebills, process edits, and issue final invoices in line with client requirements and firm policies.

The position requires a Bachelor's in accounting and 5+ years of experience, strong Aderant Expert and e-billing skills, excellent communication, and proficiency with

Qualifications

• Bachelor's degree in accounting or equivalent combination of education and experience.
• 5+ years of relevant experience preferred.
• Strong Aderant Expert and e-billing skills and knowledge.
• Excellent written and verbal communication skills.
• Polished and professional demeanor with the ability to interact with clients and attorneys.
• Ability to multitask and prioritize deadlines in a fast-paced environment.
• Highly organized, detail-oriented, and reliable.

Responsibilities

• Monthly distribution of prebills and aged inventory reports to assigned billing attorneys.
• Prepare accurate estimates for time-sensitive closings with timekeepers and billing attorneys.
• Process client bills with required edits and in accordance with firm policies.
• Review finalized invoices for quality and accuracy.
• Ensure monthly billing is completed by firm deadlines.
• Meet with billing attorneys regarding outstanding balances and communicate with clients as approved.
• Prepare documentation for write-offs and write-downs.
• Manage each attorney's portfolio of unbilled time/costs and provide status reports.
• Review aged unbilled and A/R balances and recommend resolutions.
• Respond to requests for reports and information as needed.
• Process retainer and trust applications as needed.
• Provide accounts payable and cash receipts coverage as needed.

Skills

Aderant Expert

e-billing

Written and verbal communication

Professional demeanor

Multitasking

Detail oriented

Confidentiality and integrity

Reliability

Education

Bachelor's degree in accounting

Tools

Microsoft Excel

Microsoft Word

Job description

This role will provide billing, collections, information reporting, and other finance related support to a wide variety of internal and external clients. The Billing Specialist will work closely with the billing attorneys and other billing stakeholders to prepare prebills, process edits, prepare and distribute final invoices in accordance with client requirements and firm policies and procedures. The Billing Specialist will work closely with billing attorneys and firm management on collections activities including regular meetings with billing attorneys regarding outstanding amounts, communicating with approved clients regarding outstanding balances, and preparing monthly status reports on aged inventory.

Job responsibilities/duties may include, but are not limited to:

• Monthly distribution of prebills and aged inventory reports to assigned billing attorneys.
• Work closely with timekeepers and billing attorneys to prepare accurate estimates for time-sensitive closings.
• Understand and comply with individual billing attorney requirements and client billing guidelines.
• Process client bills, implementing requested edits and complying with firm policies and procedures.
• Review finalized invoices for quality and accuracy.
• Ensure monthly billing is completed by firm deadlines.
• Meet with assigned billing attorneys regarding outstanding client balances, and where approved, communicate with clients regarding outstanding balances.
• Build relationships with and become a trusted resource to assigned billing attorneys and client contacts.
• Prepare documentation to obtain approval for write offs and write downs.
• Assume responsibility for managing each attorney's portfolio of unbilled time/costs, providing status reports to management and attorneys as needed.
• Conduct regular review of aged unbilled and A/R balances, providing recommendations for resolution thereof.
• Respond to requests for reports and information as needed.
• Process retainer and trust application requests as needed.
• Provide accounts payable and cash receipts coverage as needed.
• Provide clear and concise documentation regarding each billing attorney's portfolio to ensure others can provide accurate billing and collection support when out of the office.
• Communicate with the Accounting Manager in a timely manner regarding any issues that may affect completion of assigned tasks.
• Other duties as assigned.

Required Skills and Experience:

• Bachelor's degree in accounting and 5+ years of relevant experience is preferred; or an equivalent combination of education and experience
• Strong Aderant Expert and e-billing skills and knowledge.
• Excellent written and verbal communication skills.
• Polished and professional demeanor with the ability to interact successfully with all internal and external clients.
• Ability to multitask and prioritize deadlines in a fast-paced ever-changing environment
• Highly organized, detail-oriented individual who is committed to quality.
• Strong Microsoft Excel and Word skills.
• Willingness to go above and beyond the scope of the job.
• Exhibits a high degree of confidentiality and integrity.
• Reliable and meets all required deadlines.

Finn Dixon is based in Stamford, Connecticut and currently maintains a hybrid work environment with candidates generally expected to be in office at least 2 days per week.