Billing & Collections Coordinator

Shook, Hardy and Bacon; Chicago (IL); On-site; USD 68,000 - 102,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

Paid time off

Job summary

Shook, Hardy & Bacon in Illinois seeks a Billing Specialist to support the Accounting department. You will prepare and review invoices in client-specific formats, perform override calculations, and assist with payment reconciliation and aging of unbilled fees and A/R for assigned Billing Attorneys.

Collaborate with Billing Attorneys to coordinate billing, prepare reports, and ensure adherence to client guidelines and firm policies.

Qualifications

• Bachelor's degree in accounting/finance; 3+ years in accounting in a service sector; 1 year in law firm billing.
• Experience with Elite Legal Billing System; ARCS and e-billing a plus.
• Advanced Excel spreadsheet experience required.

Responsibilities

• Prepare and review invoices in customized formats as required by client/Billing Attorney.
• Assist with override calculations and changes.
• Identify and reconcile payments received.
• Pro-actively monitor aging of unbilled fees and A/R for assigned Billing Attorneys.
• Coordinate billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Prepare reports and reporting against client budgets; use Elite to prepare information.

Skills

Advanced Excel

Billing experience

Education

Bachelor's degree in accounting/finance

Tools

Elite Legal Billing System

ARCS

Job description

• Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
• Based on client and Billing Attorney requirements, performs override calculations and changes.
• Assists with identification and reconciliation of payments received.
• Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses various department software programs (Elite) to maintain and/or prepare information for others.
• Prepares various reports through billing system and is able to make modifications as requested.
• Confers with clients regarding billing deadlines, billing /rate inquiries and concerns with billing statements.
• Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
• Prepares and ensures billing/payment information is accurate for all write-offs.
• Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
• As requested, may provide basic financial data and analysis; may prepare complex charts, graphs or reports.
• Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.

Requirements

Bachelor's degree (B. A.) or equivalent from four-year college or university in accounting, finance, information technology or other quantitative field of study preferred; and minimum three years work experience within the accounting function of a service sector organization, including one year of law firm billing experience (2 or more years of experience preferred). Elite Legal Billing System expertise a significant plus; ARCS and e-billing experience preferred; or equivalent combination of education and experience. Must have advanced Excel spreadsheet experience.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.

Salary Statement

The expected salary range for this position in Illinois is between $68,137
and $102,207 annually. Actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, area of expertise, and geographic/office location.

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