Billing Specialist

Hennessy & Roach, P.C.; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision

HSA

FSA

Pre-tax transit

Pre-tax parking

401(k)/Roth retirement with company 1:

Generous time off policy

Job summary

Hennessy & Roach, P.C. is seeking a Billing Specialist to manage daily deposits, post payments, and apply ebilling across multiple platforms so invoices are ready for payment approval.

You will handle collections according to firm policy and maintain contact with attorneys, staff, vendors, and clients while ensuring confidentiality. Strong attention to detail, multitasking and organizational skills are essential to keep high volumes accurate.

Qualifications

• High school diploma or GED; associate or bachelor's degree in accounting preferred.
• 1–2+ years ebilling and accounts receivable experience in a law firm.
• Experience with ebilling platforms TyMetrix, LegalX, etc.
• Proficiency with Microsoft Office.
• Ability to handle a high volume of invoices monthly.
• Strong communication with attorneys, staff and clients.

Responsibilities

• Submit invoices through various e-billing platforms.
• Perform the daily deposits.
• Apply paper checks, ACH/EFT payments, and credit card payments to cases and invoices.
• Process refunds for invoice overpayments and maintain documentation.
• Research and apply prepaids; maintain itemized prepaid spreadsheet.
• Research outstanding WIP; update billing entries weekly.
• Add ACH clients and maintain related spreadsheets for accuracy.
• Maintain paper billed client spreadsheets as needed.
• Respond to billing inquiries and ensure invoices are uploaded and approved.
• Ensure budgets and matters are added to e-bill review systems.
• Review and verify accuracy of billing and supporting docs.
• Maintain client and firm confidentiality.

Skills

Attention to detail

Multitasking

Organization

Communication

Time management

Education

High school diploma or GED

Accounting degree preferred

Tools

TyMetrix

LegalX

Perfect Law

Microsoft Office

Job description

Position Summary

The Billing Specialist processes the daily deposit for payment of attorney invoices and is assigned to specific ebilling systems and clients to ensure the attorney invoices are properly uploaded for payment approval. The Billing Specialist also performs a variety of other accounting duties, including collections according to our established policies and procedures. Maintains contact with attorneys, staff, vendors, clients regarding invoice status with the E-Billing systems and demonstrates confidentiality of client and firm matters.

Essential Job Functions

• Submit invoices through various e-billing platforms.
• Performs the daily deposits.
• Applies paper checks, ACH/EFT payments, and credit card payments to the appropriate case and invoice as directed by clients daily.
• Processes refunds for overpayments on invoices when needed, saving all documentation to the specific case in our system.
• Research and applies prepaids in our system to the appropriate case and maintains the itemized prepaid spreadsheet daily.
• Research the outstanding WIP for all clients in our system- processing deletions, updating and maintaining the billing entries in our system and the spreadsheet on a weekly basis for accuracy.
• Adding ACH clients upon request and maintenance of the ACH spreadsheet in our system for full accuracy.
• Maintenance of the spreadsheet for paper billed clients upon request when changes occur.
• Possible future handling of specific clients within assigned bill review systems.
• Research and respond to inquiries regarding any billing issues and problems that occur with the processing of the client-based invoices for approval and payment.
• Communicates with the electronic bill review systems, attorneys, staff and adjusters for each client when needed, to ensure the invoices are successfully uploaded and approved.
• Works with clients to ensure budgets and matter are added to the electronic bill review system which resolves any possible rejection issues that surface during the uploading process.
• Reviews and verifies accuracy of billing and supporting documentation as required.
• Is familiar with and applies Firm billing guidelines with each of their assigned clients within the bill review systems.
• Maintains collections of specific electronically billed clients.
• Saves collection efforts/emails to cases in our system.
• Processes write-offs following Firm policy.
• Creates and distributes accounts receivable reports when requested.
• Ensure strict confidentiality at all times.
• Assists with special projects as needed.
• Other duties as assigned.

Job Requirements: Education, Skills and Qualifications

• High school diploma or GED (or equivalent) required; associate or bachelor's degree in accounting preferred.
• 1-2+ years e-billing and accounts receivable experience in a law firm.
• Experience with ebilling platforms, e.g., TyMetrix, LegalX, etc.
• Perfect Law Legal software experience preferred.
• Proficiency with Microsoft Office.
• Ability to handle a high volume of invoices each month.
• Ability to effectively communicate with attorneys, staff, and clients.
• Ability to organize workflows and use time efficiently via multitasking and prioritization.
• Strong attention to detail in a fast-paced, ever-changing work environment and successfully adapt to changing priorities and work demands.
• Ability to anticipate work needs and follow through with minimum direction, follow up on own initiative
• Firm and Client Confidentiality required.

Benefits

Benefits include: Medical, Dental, Vision, Group Term Life Insurance, Voluntary Term Life Insurance, Critical Illness, Accident, HSA, FSA, pre-tax Transit and pre-tax Parking. 401(k)/Roth retirement plan with company match. Generous time off policy.

All your information will be kept confidential according to EEO guidelines.