Billing & Collections Coordinator

Shook, Hardy & Bacon L.L.P.; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Disability insurance

Life insurance

Retirement plan

Paid time off

Job summary

Shook, Hardy & Bacon L.L.P. in Chicago, IL seeks a Billing Analyst to manage client invoicing and accounts receivable processes for assigned attorneys. The role focuses on accuracy, timely billing, and adherence to client guidelines.

This position collaborates with Billing Attorneys, uses Elite software, and supports reporting on budgets and aging data. A proactive approach to resolving discrepancies and a solid understanding of A/R procedures are essential.

Qualifications

• Experience preparing client invoices and supporting billing accuracy for professional services.
• Familiarity with accounts receivable aging and collection practices.
• Ability to collaborate with Billing Attorneys and other staff on billing-related issues.

Responsibilities

• Prepare and review invoices in client-specific formats.
• Perform override calculations and changes as required by client/Billing Attorney.
• Assist with identification and reconciliation of payments received.
• Monitor aging of unbilled fees and A/R for assigned Billing Attorneys.
• Coordinate billing and collection efforts with Billing Attorneys on behalf of Accounting.
• Support preparation of and reporting against client budgets and variances.
• Use Elite and related software to maintain billing data and produce reports.
• Confer with clients regarding billing deadlines and inquiries on statements.
• Gathers billing and rate information for periodic reporting and analysis.

Skills

Billing software

Accounts receivable

Tools

Elite

Job description

• Prepares and reviews invoices in customized formats as required by client/Billing Attorney.
• Based on client and Billing Attorney requirements, performs override calculations and changes.
• Assists with identification and reconciliation of payments received.
• Pro-actively monitors aging of client's unbilled fees and costs and A/R for assigned Billing Attorneys.
• Works with Billing Attorneys to address aged unbilled fees and costs.
• Coordinates billing and collection efforts with Billing Attorneys on behalf of the Accounting department.
• Supports preparation of and reporting against client budgets.
• Uses various department software programs (Elite) to maintain and/or prepare information for others.
• Prepares various reports through billing system and is able to make modifications as requested.
• Confers with clients regarding billing deadlines, billing/rate inquiries and concerns with billing statements.
• Gathers monthly, quarterly and annual billing and rate information, prepares reports and statistical data when necessary.
• Prepares and ensures billing/payment information is accurate for all write-offs.
• Masters client billing guidelines and examines work for accuracy and conformity to client guidelines and firm policies and procedures.
• As requested, may provide basic financial data and analysis; may prepare complex charts, graphs or reports.
• Is assigned special projects and ad hoc projects and requests from Billing Attorneys and/or supervisor.

Benefits Statement

Shook, Hardy & Bacon provides a competitive salary and comprehensive salary and benefits package for professional staff which includes medical, dental, vision, disability and life insurance, retirement plan with a generous contribution plan, and paid time off.