Billing Coordinator

Green & Spiegel, LLP; Philadelphia (Philadelphia County); On-site; USD 42,000 - 48,000; Full time

Job summary

Green & Spiegel, LLP in Philadelphia seeks a Billing Clerk to support invoicing processes for clients, ensuring accuracy and timely delivery.

You will handle payments, AR follow-up, and data maintenance, working with attorneys and staff in a fast-paced environment.

Qualifications

• 0–2 years of relevant experience.
• Basic understanding of billing software and QuickBooks.
• Strong attention to detail and communication skills.
• Ability to handle a high volume of bills per month.

Responsibilities

• Compile, review, and finalize client invoices following firm procedures.
• Distribute invoices to clients and ensure timely delivery via email or portal.
• Track payments and conduct basic AR outreach and follow-up.
• Process credit card payments for consultations and filing fees.
• Reconcile payments in billing software and prepare weekly deposits.
• Maintain and update client data and templates.
• Respond to billing inquiries from attorneys and clients.
• Support the billing team on administrative tasks and special projects.

Skills

Attention to detail

Communication skills

Fast-paced environment

High-volume billing

Education

Associate degree

Accounting coursework

Tools

QuickBooks

MS Office

Billing software

Job description

Description

• Compile, review, and finalize client invoices following firm procedures
• Distribute invoices to clients and ensure timely delivery via email or portal
• Track payments and conduct basic AR outreach and follow‑up
• Process credit card payments for consultations and filing fees
• Reconcile payments in billing software and prepare weekly bank deposits
• Maintain and update client data and templates
• Respond to billing inquiries from attorneys and clients
• Support the billing team on administrative tasks and special projects

Requirements

• 0–2 years of relevant experience
• Associate degree or college‑level accounting coursework preferred
• Basic understanding of billing software, QuickBooks, MS Office
• Strong attention to detail and communication skills
• Ability to work in a fast‑based work environment.
• Ability to execute complex bills in a timely manner (i.e., fixed fee charges, multiple discounts by matter, split‑party billing, preparation of electronic bills).
• Ability to handle a high volume of bills per month.
• Ability to effectively interact and communicate with attorneys, paralegals, secretaries, and clients.