Billing Assistant

Liberty Personnel Services, Inc.; Philadelphia (Philadelphia County); In loco; USD 60.000 - 70.000; Tempo pieno

Descrizione del lavoro

Liberty Personnel Services, Inc. seeks a Legal Billing Assistant in Philadelphia to manage the preparation, review, and processing of client invoices across multiple attorneys and offices.

The role requires 1–3 years of billing or administrative experience, a Bachelor's degree in Accounting or related field, and strong communication skills to coordinate with attorneys, clients, and staff. Legal software familiarity is a plus.

Competenze

• Experience: 1–3 years in administrative, accounting, or billing support (legal or professional services preferred).
• Education: Bachelor’s degree in Accounting, Finance, or related field required.

Mansioni

• Edit, review, and finalize high volumes of time and expense entries.
• Ensure invoices comply with client guidelines and include required documentation.
• Assist with electronic bill submissions through client portals and attachments.
• Collaborate with Billing Specialists to resolve e-billing rejections and short-pays.
• Respond to inquiries from attorneys and client accounting departments.
• Support audits, financial reporting and ad hoc billing projects.

Conoscenze

Analytical skills

Attention to detail

Communication

Billing experience

Formazione

Bachelor's degree in Accounting, Finance, or related business field

Strumenti

Elite 3E

Aderant

Descrizione del lavoro

Legal Billing Assistant - Law Firm - Philadelphia, Pa - $60-70k

Our growing law firm client in Center City is seeking a Legal Billing professional to assist with the entire legal billing process for multiple attorneys across several offices.

Prior billing experience within the law firm/legal or professional services industry is preferred, but not required.

Elite, 3E, Aderant or similar legal billing software experience is a plus, but not required.

Position Summary:

The Legal Billing Assistant supports the firm’s finance and billing department by assisting with the preparation, review, and processing of client invoices in compliance with firm policies and client billing guidelines. This role requires strong analytical skills, meticulous attention to detail, and professional communication to collaborate effectively with attorneys, clients, and administrative staff. The ideal candidate is proactive, eager to learn legal billing software and industry standards, and capable of prioritizing tasks in a fast-paced environment.

Key Responsibilities

Invoice Generation & Pre-Bills: Edit, review, and finalize high volumes of time and expense entries according to requests from Billing Attorneys.

Billing Compliance & Quality Assurance: Partner with Billing Specialists to ensure all invoices adhere strictly to client guidelines and include required supporting documentation prior to issuance.

E-Billing Operations: Assist with electronic bill submissions through client portals, ensuring proper formatting and attachment of backup documentation.

Rejections & Appeals: Collaborate with the billing team to monitor, investigate, and immediately resolve e-billing rejections, short-pays, and line-item reductions.

Client & Attorney Support: Promptly respond to internal and external billing inquiries from attorneys, legal assistants, and client accounting departments.

Special Projects: Assist with audit requests, financial reporting, system testing, and ad hoc billing projects as assigned.

Qualifications

Required Experience & Education

Experience: 1–3 years of professional administrative, accounting, or billing support experience (legal or professional services background preferred).

Education: Bachelor’s degree in Accounting, Finance, or related business field required.