Legal Billing & Collections Specialist

Liberty Personnel Services, Inc.; San Francisco (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a detail-oriented Legal Billing & Collections Specialist for a law firm in San Francisco.

You will manage the full billing cycle, support accounts receivable and collections, and work closely with attorneys, clients, and internal departments to ensure accurate, timely billing and effective collection of outstanding balances. The ideal candidate is proactive, organized, and able to handle competing priorities in a fast-paced legal environment, with at

Qualifications

• At least 3 years of legal billing experience using billing software.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• High level of professionalism, discretion, and commitment to confidentiality.
• Ability to work independently while collaborating effectively with attorneys and administrative staff.

Responsibilities

• Generate monthly pre-bills, verify billing rates, and coordinate attorney review.
• Edit, finalize, and distribute client invoices, including electronic billing submissions and revised invoices.
• Prepare write-off requests and supporting documentation for approval.
• Review client engagement agreements and billing guidelines, maintain tracking spreadsheets, and update client budgets in billing software.
• Process time-entry corrections and coordinate annual billing rate adjustments.
• Respond to billing inquiries from attorneys, clients, and internal staff.
• Prepare daily deposits, process cash receipts, and maintain supporting financial documentation.
• Monitor accounts receivable and collaborate with attorneys on collection efforts, including communicating with clients regarding outstanding balances.
• Maintain accurate electronic client and matter records.
• Assist with departmental billing assignments and collaborate with colleagues to ensure efficient workflows.
• Prioritize multiple assignments, meet deadlines, and maintain accuracy in a fast-paced environment.
• Perform additional duties as needed, including overtime when required.

Skills

Legal billing

Organizational skills

Communication skills

Independent work

Tools

Billing software

Excel

Job description

A law firm is seeking a detail-oriented Legal Billing & Collections Specialist to manage the full billing cycle and support accounts receivable and collections activities. This role works closely with attorneys, clients, and internal departments to ensure accurate, timely billing and effective collection of outstanding balances. The ideal candidate is proactive, organized, and able to manage competing priorities in a fast-paced legal environment.

Responsibilities:

• Generate monthly pre-bills, verify billing rates, and coordinate attorney review.
• Edit, finalize, and distribute client invoices, including electronic billing submissions and revised invoices.
• Prepare write-off requests and supporting documentation for approval.
• Review client engagement agreements and billing guidelines, maintain tracking spreadsheets, and update client budgets in billing software.
• Process time-entry corrections and coordinate annual billing rate adjustments.
• Respond to billing inquiries from attorneys, clients, and internal staff.
• Prepare daily deposits, process cash receipts, and maintain supporting financial documentation.
• Monitor accounts receivable and collaborate with attorneys on collection efforts, including communicating with clients regarding outstanding balances.
• Maintain accurate electronic client and matter records.
• Assist with departmental billing assignments and collaborate with colleagues to ensure efficient workflows.
• Prioritize multiple assignments, meet deadlines, and maintain accuracy in a fast-paced environment.
• Perform additional duties as needed, including overtime when required.

Qualifications:

• At least 3 years of legal billing experience using billing software.
• Proficiency in Microsoft Office, particularly Excel, and the ability to leverage technology to improve processes.
• Strong organizational skills and the ability to manage competing priorities and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• High level of professionalism, discretion, and commitment to confidentiality.
• Ability to work independently while collaborating effectively with attorneys and administrative staff.