Billing Coordinator

Liberty Personnel Services, Inc.; Philadelphia (Philadelphia County); Remote; USD 70,000 - 80,000; Full time

Job summary

Liberty Personnel Services, Inc. is seeking a Legal Billing Specialist for a remote role based in the Philadelphia area. Occasional in-person meetings in Philadelphia may be required.

The ideal candidate has prior law firm billing experience, proficiency in Aderant, Elite or 3E, and a strong understanding of billing regulations and ethics. Medical/healthcare billing experience is not applicable.

Qualifications

• Bachelor's degree in business or accounting preferred.
• Legal billing experience in a high-volume environment.
• Proficiency in Aderant, Elite or 3E billing software.
• Strong attention to detail and organizational skills.
• Ability to work with attorneys and clients.

Responsibilities

• Manage the complete billing cycle for assigned attorneys and clients.
• Review and code time entries for accuracy and adherence to firm guidelines.
• Prepare and proof invoices, ensuring compliance with client billing agreements and ethical rules.
• Submit invoices electronically and follow up on timely approvals and payments.
• Research billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable and collect issues.
• Provide support to attorneys and legal staff with billing matters.

Skills

Attention to detail

Analytical thinking

Communication skills

Interpersonal skills

Education

Bachelor's degree in Business Administration/Accounting

Tools

Aderant

Elite

3E

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Legal Billing Specialist - Philadelphia, Pa (Center City) *REMOTE - $70-80k

This is a remote opportunity, day to day, but while rare, the selected candidate must live in a commutable distance for in person meetings in Philadelphia, as needed.

Prior/current law firm/legal billing experience is required!!!! Aderant, Elite or 3E software experience is required. Medical/healthcare/insurance industry billing experience will NOT be considered.

*We are seeking a highly motivated and experienced Legal Billing Coordinator to join our clients team, who is a well known, global law firm. This individual will play a critical role in ensuring the accuracy and efficiency of their billing process.

Responsibilities:

• Manage the complete billing cycle for assigned attorneys and clients, including:
• Reviewing and coding time entries for accuracy and adherence to firm guidelines.
• Preparing and proofreading invoices, ensuring compliance with client billing agreements and ethical rules.
• Submitting invoices electronically and following up on timely approvals and payments.
• Researching and resolving billing discrepancies and client inquiries.
• Monitor and manage outstanding accounts receivable, including:
• Identifying and addressing overdue invoices promptly and professionally.
• Collaborating with attorneys and clients to resolve collection issues.
• Maintaining accurate records and reporting on accounts receivable activity.
• Provide support and assistance to attorneys and legal staff with billing-related matters.
• Stay up-to-date on legal billing regulations and best practices.
• Utilize and maintain proficiency in legal billing software and other relevant technology.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in Business Administration, Accounting, or a related field preferred.
• Experience in legal billing, with proven success in a high-volume, fast-paced environment.
• Demonstrated expertise in all aspects of the legal billing process, from time entry review to collection efforts.
• MUST have prior/current law firm/legal billing experience.
• Strong understanding of legal billing ethics and regulations.
• Experience working with complex billing arrangements and alternative fee structures.
• Proficiency in Aderant, Elite or 3E legal billing software, Microsoft Office Suite (Word, Excel, Outlook), and other relevant software programs.
• Excellent attention to detail, accuracy, and organizational skills.
• Strong analytical and problem-solving abilities.
• Excellent communication and interpersonal skills, with the ability to work effectively with attorneys, clients, and other staff members.

Liberty Personnel Services, Inc.
1001 Conshohocken State Rd, Suite 2-410