Legal Billing Specialist

firstPRO, Inc; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Job summary

firstPRO, Inc is seeking an experienced Legal Billing Specialist in Philadelphia to manage complex client invoices from prebills through final submission. You will collaborate with billing attorneys and resolve billing issues to keep processes moving efficiently.

The role requires 2+ years of legal billing experience, a bachelor's degree in Accounting/Finance or related field, and familiarity with Aderant or Elite/3E. Proficiency with Prebill Viewer, E-Billing Hub, and Bill Blast is advantageous.

Qualifications

• Excellent attention to detail and the ability to manage multiple invoices and deadlines.
• Bachelor's degree in Accounting, Finance, or related field, or equivalent practical experience.
• Experience with Aderant or Elite/3E preferred.
• Familiarity with Prebill Viewer, E-Billing Hub, and Bill Blast is beneficial.
• 2+ years of legal billing experience required.

Responsibilities

• Review and revise prebills in response to attorney requests using Prebill Viewer and Aderant.
• Prepare and process high volumes of complex client invoices, ensuring accuracy and compliance with client-specific billing guidelines.
• Coordinate required documentation and submit electronic invoices through EHub and other e-billing platforms.
• Track rejected, reduced, or disputed invoices and take timely action to resolve issues or pursue appeals.
• Respond to billing questions and collaborate with attorneys, clients, and internal administrative teams.
• Identify potential billing discrepancies, investigate root causes, and recommend solutions.
• Prepare ad hoc reports and assist with special projects as needed.
• Participate in onsite training and accommodate occasional overtime or business travel when required.

Skills

Attention to detail

Multitasking

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Aderant

Elite/3E

Prebill Viewer

E-Billing Hub

Bill Blast

Job description

A large, Philadelphia-based law firm is seeking an experienced Legal Billing Specialist to join its team. This is an opportunity to work in a fast-paced professional environment where accuracy, client service, and meeting critical deadlines are essential.

In this role, you'll manage complex client invoices from prebill review through final submission, work closely with billing attorneys, and help resolve billing issues to keep the process moving efficiently. If you have 2+ years of legal billing experience, strong analytical skills, and experience with electronic billing systems, this could be an excellent next step.

What You'll Do

• Review and revise prebills in response to attorney requests using Prebill Viewer and Aderant
• Prepare and process high volumes of complex client invoices, ensuring accuracy and compliance with client-specific billing guidelines
• Coordinate required documentation and submit electronic invoices through EHub and other e-billing platforms
• Track rejected, reduced, or disputed invoices and take timely action to resolve issues or pursue appeals
• Respond to billing questions and collaborate with attorneys, clients, and internal administrative teams
• Identify potential billing discrepancies, investigate root causes, and recommend solutions
• Prepare ad hoc reports and assist with special projects as needed
• Participate in onsite training and accommodate occasional overtime or business travel when required

What We're Looking For

• 2+ years of legal billing experience required
• Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience
• Experience with Aderant or Elite/3E preferred
• Familiarity with Prebill Viewer, E-Billing Hub, and Bill Blast is beneficial
• Excellent attention to detail and the ability to manage multiple invoices and competing deadlines