Billing Assistant

Collabera; Irvine (CA); On-site; USD 22,041 - 27,552; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Life insurance

Long-term disability insurance

Short-term disability insurance

Paid parking/public transportation

Paid time

Paid sick and safe time

Hours of paid vacation time

Weeks of paid parental leave

Paid holidays annually

Job summary

A leading staffing and consulting firm is seeking a Billing Assistant in Irvine, California. This entry-level role involves creating and managing invoices, tracking payments, and communicating with customers regarding billing inquiries. Candidates should have a high school diploma, basic accounting skills, and some administrative experience. This contract position offers competitive pay and various benefits including medical and dental insurance, and a 401(k) retirement plan.

Qualifications

• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Minimum of 2-3 years of progressive experience in accounts payable and/or accounts receivable.

Responsibilities

• Creating and sending invoices to clients for payment.
• Processing, tracking and completing third-party invoices.
• Maintaining daily logs of all transactions.

Skills

Good customer service skills

Strong verbal and written skills

Basic math and accounting software skills

Good quality of research abilities

Knowledge of acquiring financial concepts

Organizational skills

0-2 years of administrative or billing experience

Needs to have foreclosure experience

Education

High School diploma or equivalent

Tools

Oracle

BKFS Invoicing

MS Excel

Job description

1 day ago Be among the first 25 applicants

This range is provided by Collabera. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$16.00/hr - $20.00/hr

Direct message the job poster from Collabera

Duration: 06 Months (Extension/Conversion based on performance)

Pay Rate: $18-19.53/hr

Benefits:

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement plan
• Life insurance
• Long-term disability insurance
• Short-term disability insurance
• Paid parking/public transportation
• Paid time
• Paid sick and safe time
• Hours of paid vacation time
• Weeks of paid parental leave
• Paid holidays annually - as applicable

Job Description

• A billing assistant is responsible for creating and sending invoices to clients for payment and researching disputed invoices.
• Create accounts in the billing system.
• Processing, tracking and completing third-party invoices.
• Issuing billing adjustments.
• Printing, validating and mailing customer refund checks.
• Process delinquent invoices.
• Maintaining daily logs of all transactions.
• Contacting customers regarding payment inquiries.
• Carrying out daily closing, and balancing of payments and receipts.
• Process accounts payable invoices and ensure timely and accurate payments to vendors.
• Process customer invoices and ensure timely application of paid invoices.
• Maintain accurate and up-to-date accounts payable and accounts receivable records in accordance with accounting standards.
• Reconcile vendor and customer statements and resolve any discrepancies in a timely manner with suppliers and customers.
• Properly and efficiently communicate with vendors and customers (internal and external) to resolve any issues related to payments or invoices.
• Manage the multiple email inboxes and respond to inquiries promptly and professionally.
• Assist with month-end closing activities related to accounts payable, including reconciliations and accruals.
• Monitor and update accounts receivable aging reports and ensure timely payment of outstanding invoices.
• Prepare and process electronic payments.
• Provide support for other accounting and finance functions as needed.

Skills

• Good customer service skills
• Strong verbal and written skills
• Basic math and accounting software skills
• Good quality of research abilities
• Knowledge of acquiring financial concepts
• Organizational skills, punctuality and advanced multitasking
• High School diploma or equivalent required
• 0-2 years of administrative or billing experience
• Needs to have foreclosure experience.

Requirements

• Minimum of 2-3 years of progressive experience in accounts payable and/or accounts receivable
• Needs to have some foreclosure knowledge.
• Experience with Oracle and/or BKFS Invoicing
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks simultaneously and prioritize effectively
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team
• Proficiency in MS Excel
• Experience with electronic payment processing ACH/wires is a plus
• High school diploma or equivalent

Seniority level

Entry level

Employment type

Contract

Job function

Accounting/Auditing and Finance