Billing Coordinator

Vaco Recruiter Services; Lexington (KY); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Paid time off

Company holidays

Professional development opportunities

Collaborative team environment

Job summary

Our Client is seeking a detail-oriented Billing Specialist to join their growing team. This role focuses on preparing and processing invoices, maintaining customer accounts, and supporting collections efforts in a fast-paced environment.

The ideal candidate will have strong organizational skills, accuracy, and proficiency with Excel, enabling precise billing and timely reporting.

Qualifications

• High school diploma required; associate or bachelor’s in Accounting, Finance, or Business preferred.
• 1+ years of billing, accounts receivable, or related experience preferred.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Excellent communication and customer service skills.

Responsibilities

• Generate, review, and distribute customer invoices accurately and timely.
• Process billing transactions and ensure compliance with contracts and policies.
• Maintain customer account records and update billing information as needed.
• Investigate and resolve billing discrepancies and customer inquiries.
• Monitor outstanding balances and assist with collection efforts.
• Reconcile billing reports and customer accounts.
• Work with internal departments to ensure accurate invoice preparation.
• Apply customer payments and assist with cash posting activities.
• Support month-end closing processes and reporting requirements.
• Maintain organized billing documentation and records.
• Identify opportunities to improve billing processes and efficiencies.

Skills

Attention to detail

Excellent communication

Organizational skills

Time management

Education

Associate degree in Accounting

Bachelor's degree in Accounting

Tools

Microsoft Excel

ERP systems

Job description

Position Summary

Our client is seeking a detail-oriented Billing Specialist to join their growing team. This position is responsible for preparing and processing invoices, ensuring billing accuracy, maintaining customer accounts, and supporting collections efforts. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities

• Generate, review, and distribute customer invoices accurately and timely
• Process billing transactions and ensure compliance with customer contracts and company policies
• Maintain customer account records and update billing information as needed
• Investigate and resolve billing discrepancies and customer inquiries
• Monitor outstanding balances and assist with collection efforts
• Reconcile billing reports and customer accounts
• Work closely with internal departments to ensure accurate invoice preparation
• Apply customer payments and assist with cash posting activities
• Support month-end closing processes and reporting requirements
• Maintain organized billing documentation and records
• Identify opportunities to improve billing processes and efficiencies

Qualifications

• High school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or Business preferred
• 1+ years of billing, accounts receivable, accounting, or related experience preferred
• Strong attention to detail and accuracy
• Proficiency in Microsoft Excel and Microsoft Office Suite
• Excellent communication and customer service skills
• Strong organizational and problem-solving abilities
• Ability to prioritize tasks and meet deadlines in a fast-paced environment

Preferred Skills

• Experience with ERP systems or accounting software
• Knowledge of billing, invoicing, and accounts receivable processes
• Ability to analyze and resolve discrepancies independently
• Strong interpersonal skills and a collaborative mindset
• Experience working with high-volume invoicing environments

Compensation & Benefits

• Competitive salary
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off and company holidays
• Professional development opportunities
• Collaborative team environment with growth potential

This is an excellent opportunity for someone looking to build a long-term career in accounting, finance, or revenue operations while gaining exposure to key business processes and customer relationships.