Billing & AP Specialist: Precise Invoicing & Reconciliation

Primoris Services Corporation; Aurora (CO); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Paid holidays

Paid time off

Medical insurance

Dental coverage

Vision coverage

FSA/HSA

Disability insurance

401K match

Job summary

Primoris Renewable Energy is seeking a Billing Specialist to support the Operations Department by managing vendor invoice processing, approvals, lien waivers, account reconciliations, and cross-functional communication. This role links Operations, Project Teams, Engineering, Procurement, and Accounts Payable to ensure invoices are coded, approved, and paid accurately and on time.

The ideal candidate will have strong analytical skills, excellent communication, and the ability to manage multiple

Qualifications

• 2+ years of experience in Accounts Payable, Project Administration, Construction Accounting, or a related field.
• Strong understanding of invoice processing, cost coding, and approval workflows.
• Proficiency in Microsoft Excel, including Pivot Tables, VLOOKUPs, and data analysis.
• Strong critical thinking and analytical skills with the ability to research discrepancies, identify root causes, evaluate options, and implement effective solutions.
• Excellent organizational, time-management, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, adapt to changing business needs, and meet strict deadlines.
• Ability to work independently while collaborating effectively with cross-functional teams.

Responsibilities

• Review and validate vendor invoices for accurate coding, tax compliance, credits, retention, freight charges, and lien waiver requirements.
• Coordinate invoice approvals and confirm with field personnel that materials have been received or services have been completed to ensure timely processing.
• Ensure all Accounts Payable deliverables are properly routed, expedited, approved, and processed prior to due dates.
• Track, maintain, and organize lien waivers for multiple projects while ensuring compliance with project-specific thresholds and requirements.
• Reconcile accounts and analyze financial data using Excel, including Pivot Tables and other reporting tools.
• Manage and respond professionally to emails in the departmental shared mailbox.
• Provide support and training to project teams on Accounts Payable processes, procedures, and systems.
• Develop and maintain effective working relationships with Engineering, Accounts Payable, Intercompany Accounting, Project Managers, Field Engineers, Site Managers, Procurement, Administrative Services, and Executive Leadership.

Skills

Accounts Payable

Excel proficiency

Analytical thinking

Communication skills

Cross-functional collaboration

Time management

Education

High School diploma

Tools

pVault

Viewpoint

Vista

Job description

Primoris Renewable Energy is seeking a Billing Specialist to support the Operations Department by managing vendor invoice processing, approvals, lien waivers, account reconciliations, and cross-functional communication. This role links Operations, Project Teams, Engineering, Procurement, and Accounts Payable to ensure invoices are coded, approved, and paid accurately and on time.

The ideal candidate will have strong analytical skills, excellent communication, and the ability to manage multiple