Billing & Administrative Coordinator - Legal & Compliance

Nomura Holdings, Inc.; Jacksonville (FL); Hybrid; USD 41,000 - 48,000; Part time

Job summary

Nomura Holdings, Inc. in Jacksonville, FL seeks a detail-oriented Billing Coordinator & Administrative Support on a temporary basis. You will manage legal fee invoices via CSC, process vendor invoices in PeopleSoft, and collaborate with AP and KYC to onboard vendors.

You will also handle travel and expense reports and onboarding tasks, ensuring accuracy and timely payments. This contract-for-services role requires discretion with confidential information and strong office software skills.

Qualifications

• Experience in administrative support, preferably within legal or compliance environments.
• Strong proficiency with financial systems (PeopleSoft highly preferred).
• Must be detail-oriented with excellent organizational skills.
• Strong communication skills and ability to work collaboratively across departments.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite.
• Experience with e-billing platforms is a plus.
• Successful candidates will be engaged under a contract for services with a third party.

Responsibilities

• Process and manage legal fee invoices through CSC (third-party e-billing platform).
• Process vendor invoices in PeopleSoft system for Legal and Compliance functions.
• Collaborate with Accounts Payable and KYC teams to facilitate new vendor onboarding in PeopleSoft.
• Track and monitor approved invoices, and ensure accurate and timely processing of all invoice payments.
• Process travel and expense (T&E) reports.
• Coordinate with Accounts Payable teams to resolve discrepancies and ensure timely processing.

Skills

Administrative support

Microsoft Office

PeopleSoft

E-billing platforms

Communication

Discretion with confidential info

Cross-department collaboration

Tools

PeopleSoft

CSC e-billing

Job description

Nomura Holdings, Inc. in Jacksonville, FL seeks a detail-oriented Billing Coordinator & Administrative Support on a temporary basis. You will manage legal fee invoices via CSC, process vendor invoices in PeopleSoft, and collaborate with AP and KYC to onboard vendors.

You will also handle travel and expense reports and onboarding tasks, ensuring accuracy and timely payments. This contract-for-services role requires discretion with confidential information and strong office software skills.