Assistant Temp

Nomura Holdings, Inc.; Jacksonville (FL); Hybrid; USD 41,000 - 48,000; Part time

Job summary

Nomura Holdings, Inc. in Jacksonville, FL seeks a detail-oriented Billing Coordinator & Administrative Support on a temporary basis. You will manage legal fee invoices via CSC, process vendor invoices in PeopleSoft, and collaborate with AP and KYC to onboard vendors.

You will also handle travel and expense reports and onboarding tasks, ensuring accuracy and timely payments. This contract-for-services role requires discretion with confidential information and strong office software skills.

Qualifications

• Experience in administrative support, preferably within legal or compliance environments.
• Strong proficiency with financial systems (PeopleSoft highly preferred).
• Must be detail-oriented with excellent organizational skills.
• Strong communication skills and ability to work collaboratively across departments.
• Ability to handle confidential information with discretion.
• Proficiency in Microsoft Office Suite.
• Experience with e-billing platforms is a plus.
• Successful candidates will be engaged under a contract for services with a third party.

Responsibilities

• Process and manage legal fee invoices through CSC (third-party e-billing platform).
• Process vendor invoices in PeopleSoft system for Legal and Compliance functions.
• Collaborate with Accounts Payable and KYC teams to facilitate new vendor onboarding in PeopleSoft.
• Track and monitor approved invoices, and ensure accurate and timely processing of all invoice payments.
• Process travel and expense (T&E) reports.
• Coordinate with Accounts Payable teams to resolve discrepancies and ensure timely processing.

Skills

Administrative support

Microsoft Office

PeopleSoft

E-billing platforms

Communication

Discretion with confidential info

Cross-department collaboration

Tools

PeopleSoft

CSC e-billing

Job description

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Job title: Billing Coordinator & Administrative Support – Temp

Department: Legal & Compliance

The hourly pay for this position is expected to be between $30 to $35/hr

Company overview

Nomura is a financial services group with an integrated global network. By connecting markets East & West, we service the needs of individuals, institutions,corporatesand governments through our four business divisions: Wealth Management, Investment Management, Wholesale (Global Markets and Investment Banking)and Banking.

Driven by the insights of some 28,000 people worldwide, we put our clients at the center of everything we do, delivering unparalleled access to, from and within Asia. For further information about Nomura, visit www.nomura.com

Department & Role overview:

We are seeking a detail-oriented Billing Coordinator & Administrative Support to provide support to our Americas Legal and Compliance functions. This role is critical in ensuring smooth billing & administrative operations across the Legal & Compliance division.

Role Description:

• Process and manage legal fee invoices through CSC (third-party e-billing platform)
• Process vendor invoices in PeopleSoft system for Legal and Compliance functions
• Collaborate with Accounts Payable and KYC teams to facilitate new vendor onboarding in PeopleSoft
• Track and monitor approved invoices, and ensure accurate and timely processing of all invoice payments

Travel & Expense Management

• Process travel and expense (T&E) reports
• Coordinate with Accounts Payable teams to resolve any discrepancies
• Track and monitor approved T&E reports, and ensure accurate and timely processing of all T&E reports
• Coordinate and execute new hire setup processes
• Track and monitor new hire setup, and ensure all onboarding requirements are completed in a timely manner

Skills, experience, qualifications and knowledge required:

• Proven experience in administrative support, preferably within legal or compliance environments
• Strong proficiency with financial systems (PeopleSoft experience highly preferred)
• Must be detail-oriented with excellent organizational skills
• Strong communication skills and ability to work collaboratively across departments
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office Suite
• Experience with e-billing platforms is a plus

Successful candidates will be engaged under a contract for services with a third party.

Successful Candidates will not be employed by nor have any employment relationship with Nomura.